Keep track of tasks

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What can you do with Tasks?

Keep track of your daily tasks, organize multiple lists, and track important deadlines with Google Tasks. Create and update your tasks from Gmail, Google Calendar, and the Tasks mobile apps. Tasks synchronizes across all your devices, so your lists and tasks go with you, wherever you are.

account_circle G Suite account

schedule 10 minutes

1

Open Tasks

Start by opening Tasks.

In this section, you learn how to:

1.1

Open Tasks

View Tasks on a web browser in Gmail or Calendar:

Open Gmail or Calendar and on the right, click Tasks  .

Vew Tasks on Android devices:

  1. Tap Play Store   to open Google Play.
  2. Install the Tasks app.

View Tasks on iOS devices:

Install the Tasks app for Apple® iPhone® or iPad®.

Note: If you can’t access Tasks, contact your G Suite administrator.

2

Create lists and tasks

Let's start with creating task lists and tasks.

In this section, you learn how to:

2.1

Create a list

In Tasks, each task goes into a list. There's a default list that you can add tasks to, or you can create your own lists.

  1. At the top of the Tasks window, click the Down arrow arrow_drop_down> Create new list.
  2. Name the list and click Done.

2.2

Rename a list

  1. At the top of the Tasks window, click the Down arrow arrow_drop_down and select a list.
  2. Click More more_vert > Rename list.
  3. Enter a new name and click Done.
2.3

Add tasks and subtasks

Add a task to a list:

  1. At the top of the Tasks window, click the Down arrow arrow_drop_down and select the list you want to add the task to.
  2. Click Add a task.
  3. Enter a task. As you enter text, the task automatically saves.

Create a task from an email:

  1. Open Gmail and drag an email into the Tasks window. The task is the email subject.
  2. In the task, a link appears so you can easily reopen the message.

Create a subtask—Organize related tasks under a main task.

To create a subtask, choose an option:

  • Right-click a task and select Add a subtask.
  • Under the main task, add a new task and press Command + ].
  • Next to the main task, click Edit chat_icon_edit_24dp and in the Add subtasks field, enter a task.

To un-indent a subtask, right-click the subtask and click Unindent. You can also click on the subtask and press Command + [.

2.4

Switch lists

At the top of the Tasks window, click the Down arrow arrow_drop_down and select a different list.

2.5

Delete a list

If you delete a list, it can’t be restored.

  1. At the top of the Tasks window, click the Down arrow arrow_drop_down and select a list.
  2. Click More more_vert > Delete list.

Note: You can’t delete the default task list but you can rename it.

3.1

Add notes and due dates

  1. Select a list and next to a task in the list, click Edit chat_icon_edit_24dp.
  2. Click Add details and enter notes for your task.
  3. Click Add date and select the due date for your task. Adding a due date also adds the task to Calendar.
3.2

Organize tasks

  1. Move a task up or down in a list:

    Point to the task you want to move and drag the task up or down in the list to reorder it.

  2. Move a task to another list:
    1. Next to the task, click Edit chat_icon_edit_24dp.
    2. Next to the list name, click the Down arrow arrow_drop_down and select another list.
    3. At the top, click Back arrow_back.
3.3

Sort tasks

At the top of the Tasks window, click More more_vert and choose how to sort your tasks:

  • My order—Puts tasks in order entered. You can drag tasks to reorder them.
  • Date—Sorts tasks by their due date.
3.4

Remove and restore tasks

You can only restore a task for a short time. If you don’t see Undo, you can’t restore a task.

  • Remove a task—Next to the task, click Edit chat_icon_edit_24dp > Delete delete_outline.
  • Restore a task—At the bottom, click Undo.
4

Complete a task

After you finish a task, mark it complete.

In this section, you learn how to:

4.1

Mark a task complete

Point to the left of the task and click Mark complete check.

4.2

Manage completed tasks

View completed tasks—Next to Completed, click the Down arrow arrow_drop_down.

Delete completed tasks—Next to Completed, click the Down arrow arrow_drop_down. Then, point to a task and click Delete delete_outline.

5

Keyboard shortcuts

Work faster with Tasks using keyboard shortcuts.

In this section, you learn how to:

5.1

Use keyboard shortcuts in the Gmail window

Shortcut

Result

Shortcut

Shift + T

Result

Creates a task based on the open message.

Shortcut

G and then K

Result

Opens Tasks or shifts the cursor from Mail to the Tasks window.

5.2

Use keyboard shortcuts in the Tasks side panel

Shortcut

Result

Shortcut

Shift + Enter

Result

Enters task detail view.

Shortcut

Esc

Result

Exits task detail view.

Shortcut

Space

Result

Marks a task complete or incomplete.

Shortcut

Enter

Result

Enters inline edit mode.

Shortcut

Backspace

Result

Deletes a task.

Shortcut

Alt + Up

Result

Moves selected task up.

Shortcut

Alt + Down

Result

Moves selected task down.

Shortcut

Inline edit actions

Result

Shortcut

Esc

Result

Exits edit mode.

Shortcut

Command + ]

Result

Indents a task to create a subtask.

Shortcut

Command + [

Result

Un-indents a subtask.

Shortcut

Enter

Result

Adds a task.

Next steps

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