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  • Schedule events
  • Add reminders
  • Share and view calendars
  • Create a team calendar
  • Customize your calendars

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Tips

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FAQ

  • What’s the difference between classic Google Calendar and the new Google Calendar?

    The new Calendar has a brand new look and simplified navigation so it’s easier to see your event details, manage your sharing options, and view your calendars side-by-side. Here are some other key differences:

    Difference

    New Calendar

    Classic Calendar

    Difference

    Create events

    New Calendar

    Click

    add

    Classic Calendar

    Click CREATE

    Difference

    Event details

    New Calendar

    Click any event and instantly respond to invitations. See the full guest list, RSVP status, meeting room description, and event attachments.

    Classic Calendar

    You can only see certain information in the calendar grid.

    Difference

    Calendar views

    New Calendar

    • Side-by-side Day view (see each calendar as a separate column)
    • Week
    • Month
    • 4 day only
    • Schedule
    • Custom view (between 2–7 days or 2–4 weeks)
    • Year

    Classic Calendar

    • Day
    • Week (can exclude weekends)
    • Month
    • Agenda
    • Custom view (between 2–7 days or 2–4 weeks)

    Difference

    Sharing calendars

    New Calendar

    Get a link and share it with people or groups.

    Classic Calendar

    Get a calendar ID and share it with people or groups.

    Difference

    Join a video meeting

    New Calendar

    Join a video meeting from Detail View or right-click in the Quick Actions menu.

    Classic Calendar

    Join a video meeting from Detail View or Edit View.

    Difference

    See co-workers contact information

    New Calendar

    Click an event and hover over a co-worker’s name.

    Classic Calendar

    close

    Difference

    Quick Actions menu

    New Calendar

    Right-click an event in the calendar grid to join a meeting, change an event’s color, and more.

    Classic Calendar

    close
  • How do I know if I'm using new Calendar or classic Calendar?
    • If you’re using new Calendar, you’ll see Create
      add
       at the bottom of your calendar grid.
    • If you’re using classic Calendar, you’ll see CREATE at the top.
  • How can I switch from classic Calendar to new Calendar?

    You can switch from classic Calendar to new Calendar by clicking Use new Calendar at the top of the page. Your G Suite administrator controls whether you can see the option to switch.

  • What happened to Calendar labs?

    In the new Calendar, we’re no longer offering Calendar labs. However, we added some of the best lab features into new Calendar, including:

    • Smart view—Click Today to see what’s happening now.
    • Next meeting—In your calendar grid, scroll to see your next meeting or event.
    • Jump to date—Quickly navigate to dates using the Year view. Or, click Menu menu to open the mini-month view on the left.
    • Who's my 1 on 1 with—Click an event and hover over a guest’s name to see their contact details.
    • World clock—Go to Settings settings > Settings > World clock.
    • Year view—In the view switcher, click the Down arrow arrow_drop_down > Year.
  • Does Calendar have event reminders?

    Yes, Calendar has event notifications and personal reminders. You can set up an email notification for an event or create a reminder to send you a notification. To add event notifications and personal reminders, see Get started with Calendar or Get started with classic Calendar.

  • Can I invite people from outside of my organization?

    Yes, you can send meeting invitations to any email address.

  • How do I know who accepted my invitation?

    Open your event to see who has accepted your invitation. You can choose to receive a pop-up notification and an email notification for guest acceptances. To change your notification settings, see Get started with Calendar or Get started with classic Calendar.

  • How do I organize an event with a lot of guests?

    If your event has a large guest list, you can invite the attendees through Google Groups. Groups lets you invite up to 100,000 people for an event. If you invite a group to an event, new group members will be automatically invited when they join, and members who leave the group will be removed. You can see individual responses for large guests lists by exporting the guest list to Google Sheets on the web.

    Visit the G Suite Help Center for more information about guest limits for invitations.

  • How do I change my calendar’s density and color set?
    1. In Calendar, click Settings settings > Density and color.
    2. Click Information density > Compact or Responsive to your screen.
    3. Click Color set > Modern or Classic.
    4. Click Done.
  • How do I RSVP, change my response, or add a note?
    1. In Calendar, open an event and and in the Going? section, select your response. You can change your response at any time by opening the event and selecting a different response.
    2. (Optional) To add a note or more guests to the meeting, click Add note / Guests.
    3. Click Done.
  • How can I quickly change an event’s color?
    1. In Calendar, right-click an event.
    2. Select a different color.

    Note: If you change the color of an event, the original color is represented as a vertical line on the left side of the event.

  • How do I find and restore deleted events?
    1. In Calendar, click Settings settings > Trash.
    2. Hover over the event you want to change and choose an option:
      • To restore the deleted event, check the box next to the event and click Restore undo.
      • To permanently delete the event, check the box next to the event and click Delete delete.
    3. (Optional) To delete all events in your trash, at the top right, click Empty trash.

    Note: Deleted events remain in a calendar's trash for approximately 30 days.

  • Why can’t I change an event time or its duration?

    If the event organizer hasn’t given you permission to modify an event, you can't make changes to the event time or its duration.