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1

Differences at a glance

Now that you’ve switched from IBM® Notes™ to G Suite, here are some tips on beginning to use classic Google Calendar to manage your events. You’ll find many similar features—and additional benefits—when you use classic Calendar.

Get Calendar: desktop_windows calendar.google.com smartphone Android app | iOS app

1.1

Feature

ibm notes In IBM Notes

calendar In classic Calendar

Feature

Create events

ibm notes In IBM Notes

Schedule a meeting
Create a new calendar entry as a meeting and send the invitation to guests.

calendar In classic Calendar

Create an event
Create an event in Calendar. When you save the event, your guests receive an email invitation.

Feature

Who you can invite

ibm notes In IBM Notes

  • People in your organization
  • Groups
  • External people
  • Add additional people at any time

calendar In classic Calendar

  • People in your organization
  • Google Groups
  • External people
  • Add additional people at any time

Feature

Schedule video meetings

ibm notes In IBM Notes

Schedule a conference call
Use IBM® Sametime® or Smartcloud® for voice and video conferencing.

calendar In classic Calendar

Add a video meeting to an event
Use Google Hangouts or Hangouts Meet to add a video meeting to your event.

Feature

Share calendars

ibm notes In IBM Notes

Grant sharing permissions from the computer where you have IBM Notes installed.

calendar In classic Calendar

  • Grant sharing permissions online in Calendar
  • Share a link to your calendar, such as in email or chat
  • Publish as a webpage
  • Embed on a website

Feature

Sharing visibility

ibm notes In IBM Notes

Share calendar

  • Specific people or contact groups
  • Everyone

calendar In classic Calendar

Share calendar

  • Specific people or Google Groups
  • Public (web search)
  • Specific people in your domain (domain search)
  • People who don’t use Calendar

Feature

Access permissions

ibm notes In IBM Notes

  • Read, create, edit, and delete (full access)
  • Read (view only)

calendar In classic Calendar

  • Make changes and manage sharing
  • Make changes to events
  • See all event details
  • See free/busy information (no details)

Feature

Customize views

ibm notes In IBM Notes

Pre-set options

  • 1 day
  • 2 days
  • Week (or Work Week)
  • Month
  • Weekly Planner

calendar In classic Calendar

Pre-set or custom options

  • Day
  • Week (can exclude weekends)
  • Month
  • Agenda
  • Custom view (between 2–7 days or 2–4 weeks)
2

Work with classic Calendar

Your most important IBM Notes Calendar features exist in classic Calendar, too.

2.1

Click CREATE to schedule a new event and enter event details.

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2.2

Click any event on your calendar to respond to an invite, join a video call or meeting, or edit the event.

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2.3

Add more people or propose a new time.

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2.4

Add and customize calendars.

  1. Create a new calendar—Make more calendars, such as a team calendar or a calendar to track project deadlines.
  2. Add a coworker’s calendar—Then, select any added calendar to view it.
  3. Change calendar settings—Change default notifications, share calendars, set working hours, and more.
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3

Do more with classic Calendar

3.1

Set up calendar slots that other people can book. Learn more

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3.2

Track your team’s projects and schedules with a shared team calendar. Learn more

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3.3

Add files you want to discuss during a meeting or event. Learn more

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3.4

Traveling abroad? Change the time zone based on your new location. Learn more

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3.5

Running late? Let people know by sending a message from your phone. Learn more

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3.6

When you're on the go, join meetings from your phone. Learn more

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