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1

Differences at a glance

Now that you’ve switched from IBM® Notes™ to G Suite, here are some tips on beginning to use Google Calendar to manage your events. You’ll find many similar features—and additional benefits—when you use Calendar.

Get Calendar: desktop_windows calendar.google.com smartphone Android app | iOS app

1.1

Feature

ibm notes In IBM Notes

calendar In Calendar

Feature

Create events

ibm notes In IBM Notes

Schedule a meeting
Create a new calendar entry as a meeting and send the invitation to guests.

calendar In Calendar

Create an event
Create an event in Calendar. When you save the event, your guests receive an email invitation.

Feature

Who you can invite

ibm notes In IBM Notes

  • People in your organization
  • Groups
  • External people
  • Add more people at any time

calendar In Calendar

  • People in your organization
  • Google Groups
  • External people
  • Add more people at any time

Feature

Schedule video meetings

ibm notes In IBM Notes

Schedule a conference call
Use IBM® Sametime® or Smartcloud® for voice and video conferencing.

calendar In Calendar

Add a video meeting to an event
Use Google Hangouts or Hangouts Meet to add a video meeting to your event.

Feature

Share calendars

ibm notes In IBM Notes

Grant sharing permissions from the computer where you have IBM Notes installed.

calendar In Calendar

  • Grant sharing permissions online in Calendar
  • Share a link to your calendar, (e.g in email or chat)
  • Publish as a webpage
  • Embed on a website

Feature

Sharing visibility

ibm notes In IBM Notes

Share calendar

  • Specific people or contact groups
  • Everyone

calendar In Calendar

Share calendar

  • Specific people or Google Groups
  • Public (web search)
  • Specific people in your domain (domain search)
  • People who don’t use Calendar

Feature

Access permissions

ibm notes In IBM Notes

  • Read, create, edit, and delete (full access)
  • Read (view only)

calendar In Calendar

  • Make changes and manage sharing
  • Make changes to events
  • See all event details
  • See free/busy information (no details)

Feature

Customize views

ibm notes In IBM Notes

Pre-set options

  • 1 day or 2 days
  • Week (or Work Week) or Month
  • Weekly Planner

calendar In Calendar

Pre-set or custom options

  • Side-by-side Day—separate column for each calendar
  • Week, month, year, or custom (between 2–7 days or 2–4 weeks)
  • Schedule
  • Show/hide weekends
  • Show/hide declined events
2

Work with Calendar

Your most important features exist in Google Calendar, too.

2.1

To schedule an event, click add.To update an event, click the event > edit

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2.2

Click any event on your calendar to respond to an invite, join a video meeting, or edit the event.

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2.3

Add and customize calendars.

  1. Create a new calendar. Make more calendars, such as a team calendar or a project calendar.
  2. Add a coworker’s calendar. Type someone's email address and click More more_vert next to their name to choose an option.
  3. Change calendar settings. Change default notifications, share calendars, set working hours, and more.
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3

Do more with Calendar

3.1

Set up calendar slots that other people can book. Learn more

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3.2

Track your team’s projects and schedules with a shared team calendar. Learn more

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3.3

Add files you want to discuss during a meeting or event. Learn more

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3.4

Traveling abroad? Change the time zone based on your new location. Learn more

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3.5

Running late? Let people know by sending a message from your phone. Learn more

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3.6

Add a note to your RSVP. Learn more

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