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1

Differences at a glance

Now that you’ve switched from Microsoft® Outlook® to G Suite, here are some tips on beginning to use Google Calendar to manage your events.

1.1

Feature

outlook In Outlook Calendar
Based on Office 2013

calendar In Google Calendar

Feature

Create events

outlook In Outlook Calendar
Based on Office 2013

Schedule a meeting
Create an event in Outlook Calendar. When you save the event, your guests receive an email invitation.

calendar In Google Calendar

Create an event
Create an event in Google Calendar. When you save the event, your guests receive an email invitation.

Feature

Schedule video meetings

outlook In Outlook Calendar
Based on Office 2013

Schedule a conference call
Use Microsoft Lync® to set up an online meeting or conference call.

calendar In Google Calendar

Add a video call
Use Google Hangouts to add a video call to your event.

Feature

Share calendars

outlook In Outlook Calendar
Based on Office 2013

  • Grant sharing permissions online at www.outlook.com or outlook.office365.com
  • Share a link to your calendar, such as through email
  • Publish as a webpage*
  • Send as an email attachment**

* Requires WebDAV™ support
** Requires Microsoft Exchange™

calendar In Google Calendar

  • Grant sharing permissions online at calendar.google.com
  • Share a link to your calendar, such as through email or Google Hangouts
  • Publish as a webpage
  • Embed on a website

Feature

Sharing visibility

outlook In Outlook Calendar
Based on Office 2013

Share Outlook calendar

  • Specific people
  • Public (web search)
  • Specific people in your domain (domain search)

calendar In Google Calendar

Share Google Calendar

  • Specific people or Google Groups
  • Public (web search)
  • Specific people in your domain (domain search)
  • People who don’t use Google Calendar

Feature

Access permissions*

outlook In Outlook Calendar
Based on Office 2013

  • Editor (modify and delete all events)
  • Delegate
  • Full details
  • Limited details
  • Availability only (free & busy times)

*Additional permissions require Microsoft Exchange.

calendar In Google Calendar

  • Make changes and manage sharing
  • Make changes to events
  • See all event details
  • See free/busy information (no details)

Feature

Customize views

outlook In Outlook Calendar
Based on Office 2013

Pre-set options

  • Day
  • Week (or Work Week)
  • Month
  • Schedule View

calendar In Google Calendar

Pre-set or custom options

  • Day
  • Week (optional: exclude weekends)
  • Month
  • Agenda
  • Custom view (between 2–7 days, or 2–4 weeks)
2

Access your calendar

You can access your calendar from any computer, smartphone, or tablet.

2.1

outlook In Outlook
Based on Office 2013

calendar In Calendar

On your computer

outlook In Outlook
Based on Office 2013

Access Outlook from the computer where it’s installed.

calendar In Calendar

Access Calendar from any computer with Internet access.

On the web

outlook In Outlook
Based on Office 2013

Access Outlook through web browsers on any device at www.outlook.com.

calendar In Calendar

Access Calendar through web browsers on any device at calendar.google.com.

On your mobile devices

outlook In Outlook
Based on Office 2013

Install and open the Outlook app.

calendar In Calendar

Install and open the Calendar app.

3

Work with Google Calendar

Your most important Microsoft Outlook Calendar features exist in Google Calendar, too.

3.1

Click CREATE to schedule a new event and enter event details.

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3.2

Click any event on your calendar to join a video call or edit events and invites.

None
3.3

Add and customize calendars.

  1. Create a new calendar Make more calendars, such as a team calendaror a calendar to track project deadlines.
  2. Add a coworker’s calendar Then select any added calendar to view it.
  3. Change Calendar settings Change default notifications, share calendars, set working hours, and more.
None
4

Do more with Google Calendar

4.1

Set up calendar slots that other people can book for office hours, appointments with clients, 1:1 meetings, and more. Learn more

None
4.2

Track your team’s projects, schedules, and more with a shared team calendar. Learn more

None
4.3

Add an agenda, spreadsheet, presentation, or any other useful file you want to discuss during a meeting or event. Learn more

4.4

Traveling abroad? Change the time zone for your meetings based on your new location. Learn more

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4.5

Avoid scheduling conflicts when working with people in different time zones. Just add another time zone next to yours in the Calendar grid. Learn more

4.6

Automatically decline invitations if you have a scheduling conflict with the Automatically declining events lab. Learn more

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