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1

Differences at a glance

Now that you’ve switched from Microsoft® Outlook® to G Suite, here are some tips on beginning to use Google Calendar to manage your events. You’ll find many similar features—and additional benefits—when you use Calendar.

Get Calendar: calendar.google.com Android app | iOS app

1.1

Feature

outlook In Outlook
Based on Microsoft® Office® 2013

calendar In Calendar

Feature

Create events

outlook In Outlook
Based on Microsoft® Office® 2013

Schedule a meeting
Create an event in Outlook. When you save the event, your guests receive an email invitation.

calendar In Calendar

Create an event
Create an event in Calendar. When you save the event, your guests receive an email invitation.

Feature

Who you can invite

outlook In Outlook
Based on Microsoft® Office® 2013

  • People in your organization
  • Groups
  • External people
  • Add additional people at any time

calendar In Calendar

  • People in your organization
  • Google Groups
  • External people
  • Add additional people at any time

Feature

Schedule video meetings

outlook In Outlook
Based on Microsoft® Office® 2013

Schedule a conference call
Use Microsoft Lync® to set up an online meeting or conference call.

calendar In Calendar

Add a video meeting to an event
Use Google Hangouts or Hangouts Meet to add a video meeting to your event.

Feature

Share calendars

outlook In Outlook
Based on Microsoft® Office® 2013

  • Grant sharing permissions online in Outlook
  • Share a link to your calendar, such as in an email
  • Publish as a webpage*
  • Send as an email attachment**

*Requires WebDAV™ support
**Requires Microsoft Exchange™

calendar In Calendar

  • Grant sharing permissions online in Calendar
  • Share a link to your calendar, such as in an email or chat
  • Publish as a webpage
  • Embed on a website

Feature

Sharing visibility

outlook In Outlook
Based on Microsoft® Office® 2013

Share calendar

  • Specific people
  • Public (web search)
  • Specific people in your domain (domain search)

calendar In Calendar

Share calendar

  • Specific people or Google Groups
  • Public (web search)
  • Specific people in your domain (domain search)
  • People who don’t use Calendar

Feature

Access permissions*

outlook In Outlook
Based on Microsoft® Office® 2013

  • Editor (modify and delete all events)
  • Delegate
  • Full details
  • Limited details
  • Availability only (free & busy times)

*Additional permissions in Outlook require Exchange.

calendar In Calendar

  • Make changes and manage sharing
  • Make changes to events
  • See all event details
  • See free/busy information (no details)

Feature

Customize views

outlook In Outlook
Based on Microsoft® Office® 2013

Pre-set options

  • Day
  • Week (or Work Week)
  • Month
  • Schedule View

calendar In Calendar

Pre-set or custom options

  • Day
  • Week (can exclude weekends)
  • Month
  • Agenda
  • Custom view (between 2–7 days or 2–4 weeks)
2

Work with Calendar

Your most important Microsoft Outlook Calendar features exist in Google Calendar, too.

2.1

Click CREATE to schedule a new event and enter event details.

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2.2

Click any event on your calendar to respond to an invite, join a video call or meeting, or edit the event.

None
2.3

Add more people or propose a new time.

None
2.4

Add and customize calendars.

  1. Create a new calendar—Make more calendars, such as a team calendaror a calendar to track project deadlines.
  2. Add a coworker’s calendar—Then select any added calendar to view it.
  3. Change calendar settings—Change default notifications, share calendars, set working hours, and more.
None
3

Do more with Calendar

3.1

Set up calendar slots that other people can book. Learn more

None
3.2

Track your team’s projects and schedules with a shared team calendar. Learn more

None
3.3

Add files you want to discuss during a meeting or event. Learn more

3.4

Traveling abroad? Change the time zone based on your new location. Learn more

sw-cal-34
3.5

Running late? Let people know by sending a message from your phone. Learn more

3.6

When you're on the go, join meetings from your phone. Learn more

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