What can you do with Contacts?

Organize, review, and merge your contacts. Create personal mailing lists. Quickly send messages or calendar invitations to groups of people you contact the most, without entering their addresses individually. With Google Contacts, it’s easy to keep all your contact information in one place and reach several people at once.

What you’ll need:

G Suite account

10 minutes

1

Create contacts and contact groups

To get started, let’s create new contacts and contact groups.

In this section:

1.1

Access contacts and contact groups

In New Contacts

To access your contacts and contact groups, do one of the following options:

  • From Gmail, click Mail > Contacts.

  • Click the Apps Launcher and select Contacts.

  • In a browser window, go to contacts.google.com.

Personal contacts appear in All contacts. If your administrator enabled shared contacts for your domain, they appear in the Directory group.

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In Classic Contacts

To access your contacts and contact groups, do one of the following options:

  • From Gmail, click Mail > Contacts.

  • Click the Apps Launcher and select Contacts.

  • In a browser window, go to contacts.google.com.

To see details for a contact, click the contact.

Personal contacts appear in My Contacts. Global contacts in your domain appear in the Directory group. (Global contacts only appear if your administrator has enabled shared contacts for your domain.)

Note: If you send an email to someone who doesn’t already exist in My Contacts, they’re automatically added to Other Contacts.

Access contacts and contact groups
1.2

Create new contacts

In New Contacts

To create a new contact:

  1. Click Add new contact .
  2. Enter the contact's name.
  3. Click Create.
  4. Add any additional contact information and click Save.

    Initially, the contact appears in All contacts.

To move a contact to another group:

  1. Select or hover over the contact and click Edit .
  2. At the bottom, click Add to groups.
  3. Click the group you want to move the contact to, or click New group to create a new group.
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In Classic Contacts

To create a new contact:

  1. Click NEW CONTACT.
  2. Enter your contact's information.
  3. (Optional) For additional fields, click Add.

    The new contact saves automatically. Initially, the contact appears in My Contacts.

To move a contact to another group:

  1. Select the contact.
  2. Click Groups Contacts groups icon.
  3. Check the box of the group you want to move the contact to.
  4. Click Apply.
Create new contacts
1.3

Create new contact groups and add contacts

In New Contacts

To create a new contact group:

1.Click Groups > New group.

2. Enter a contact group name and click Create group. The new contact group appears under Groups.

To add contacts to a contact group:

Under Groups, click the group you want to add contacts to and do one of the following:

  • To add an existing contact, click Add person , start typing the contact name, and then click their name to add them.
  • To add a new contact, click Add person , enter their name, and click Create. Then, add their details and click Save.

You can also add an existing contact in All contacts to a group by selecting the contact, and at the top, click Change groups .

To add contacts from your organization's directory to your personal contacts:

  1. Select a contact in your Directory group.
  2. Click Add to contacts at the top.
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In Classic Contacts

To create a new contact group:

1 Click New Group.

2 Enter a contact group name and click OK.

The new contact group appears under My Contacts. Click the My Contacts arrow to expand My Contacts.

To add contacts to a contact group:

3 In My Contacts, select the contacts you want to add to the contact group.

4 Click Groups Contacts groups icon and do one of the following:

  • Select the contact group you want to add the contacts to and click Apply.
  • Select Create new to create a new contact group, enter a name, and click OK.

To add a global contact to your personal contacts:

  1. Select a contact in your Directory group.
  2. Click Add to My Contacts.
Create new contact groups and add contacts
2

Email contacts and contact groups

Now that you’ve set up your contacts, start sending emails, chatting, and sharing video calls with individual contacts or contact groups.

In this section:

2.1

Email a contact or contact group

In New Contacts

To email a contact or contact group from Gmail:

  1. In Gmail, click COMPOSE.
  2. In the To field, start typing the address of the person or contact group. A list of matching addresses appears as you type.
  3. Click the address you want. For contact groups, each group member is added to the To list. If you don’t want to send the message to everyone in the contact group, delete people in the To field.

Note: To see a group mailing list address in the auto-complete list, you might have to send a mail to the list once.

To email a contact from Contacts:

  1. Do one of the following:
    a. Hover over the contact and click the contact’s email address.
    b. Check the box next to the contact. In the top-right corner, click More > Email.
  2. Compose a message and click Send.

To email a contact group from Contacts:

  1. Click Groups > Group name.
  2. Hover over the contact and check the box next to the contacts you want to email.
  3. In the top-right corner, click More > Email.
  4. Compose a message and click Send.
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In Classic Contacts

To email a contact or contact group from Gmail:

  1. In Gmail, click COMPOSE.
  2. In the To field, start typing the address of the person or contact group. A list of matching addresses appears as you type.
  3. Click the address you want. For contact groups, each group member is added to the To list. If you don’t want to send the message to everyone in the contact group, you can delete people in the To field.

Note: To see a group mailing list address in the auto-complete list, you might have to send a mail to the list once.

To email a contact from Contacts:

  1. In My Contacts, select the contact you want to email.
  2. Click Email and compose a message.
  3. Click Send.

To email a contact group from Contacts:

  1. Select the contact group under My Contacts.
  2. Check the box at the top of the contact group’s member list to quickly select everyone in the contact group. Or, select specific members by checking their names individually.
  3. Click Email to compose a message to everyone you selected.
Email a contact or contact group
2.2

Start a chat or video call

In New Contacts

To start a chat or hold a video call with a contact:

  1. In the top-right corner, click Hangouts .
  2. Click a contact or click Search to find a contact.
  3. To send a chat message, click Message Hangouts chat. To start a video call, click Video call .

To start a chat or hold a video call with a contact group:

  1. Click Groups > Group name.
  2. Hover over the contact and check the box next to the contacts you want to chat with, or to start a video call.
  3. In the toolbar at the top of the page, click More > Hangout.
  4. To send a chat message, click Message Hangouts chat. To start a video call, click Video call .
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3

Organize contacts

Now that you know how to work with your contacts and contact groups, keep them organized to work faster.

In this section:

3.1

Search for contacts

In New Contacts

To search for a contact:

  1. In the search box, enter a name, email address, or any other contact details. You’ll see matching results as you type.
  2. Click the contact you’re looking for.
Search for contacts

In Classic Contacts

To search for a contact:

  1. In the search box, enter a name, email address, or any other contact details. You’ll see matching results as you type.
  2. Click the contact you’re looking for.
Search for contacts
3.2

Merge duplicate contacts

In New Contacts

To merge details for duplicate contacts:

  1. On the left, click Find duplicates.
  2. To merge contacts:
    • To merge one contact at a time, click Merge at the top of each duplicate.
    • To merge all duplicates at once, click Merge all at the top right of the page.
    • In All contacts, select the contacts you want to merge, and at the top, click Merge .
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In Classic Contacts

If you have duplicate contacts, there are two ways you can merge them.

To merge duplicate contacts manually:

  1. Select the contacts you'd like to merge from your contacts list.
  2. Click More and select Merge contacts.
  3. Make any edits to the suggested solution (if you'd like to change anything).
  4. Click Save now.

To merge duplicate contacts automatically:

  1. Click More and select Find and merge duplicates.
  2. You'll see the contacts with duplicate data listed.

    Note: If an entry has 2 or more contacts, check whether these are duplicate contacts before merging them. To see more contact information, click details next to each contact, then uncheck any that you don't want to merge.

  3. When you're ready, click Merge.

3.3

Update contact details

In New Contacts

You can view and instantly edit details for a contact by hovering over the contact.

To update contact details:

  Add a person to your contacts.
  Edit contact details.
  Star a contact.
  Assign a Google+ circle to a contact.
  Remove a contact from All contacts or delete them.

In Classic Contacts

To update contact details:

  1. Click the name of the contact and make changes to the contact’s details.
  2. In the upper-right corner, click Save now.
Update contact details
3.4

Remove contacts from a contact group

In New Contacts

To remove a contact from a contact group:

  1. Click Groups > Group name.
  2. Hover over the contact and click More > Remove from this group.

In Classic Contacts

To remove a contact from a contact group:

  1. Click the name of the contact and click Groups Contacts.
  2. Click the group you'd like to remove the contact from (boxes are checked next to the groups the contact is already in).
Remove contacts from a contact group
3.5

Delete contacts and groups

In New Contacts

To delete contacts:

  1. Click All contacts.
  2. Hover over the contact and click More > Delete.

To delete groups:

  1. Click Groups > Group name.
  2. Click Delete .

To restore contacts:

  1. On the left, click More > Restore contacts.
  2. Select the time you’d like to restore your Contacts to. You can restore contacts to any point within the last 30 days.
  3. Click Restore.
Delete contacts

In Classic Contacts

To delete contacts:

  1. In My Contacts, click the name of the contact.
  2. Click More and select Delete contact.

To delete groups:

  1. In My Contacts, click the name of the group.
  2. Click More and select Delete group.
  3. Click OK.

To restore contacts:

  1. Click More and select Restore contacts.
  2. Select the time you’d like to restore your Contacts to. You can restore contacts to any point within the last 30 days.
  3. Click Restore.
Delete contacts

Next steps

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