Get started with Contacts

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What can you do with Contacts?

Organize, review, and merge your contacts. Create personal mailing lists. Quickly send messages to groups of people you contact the most, without entering their addresses individually. With Google Contacts, it’s easy to keep all your contact information in one place and reach several people at once.

What you need:

account_circle A G Suite account. Don't have one? Sign up.

schedule 10 minutes

1

Create contacts and contact groups

To get started, let’s create new contacts and contact groups.

In this section, you learn how to:

1.1

Access and view contacts

Access contacts:

To access your contacts and contact groups, choose an option:

  • In a Chrome Browser window, click the Apps Launcher apps > Contacts.
  • In any browser window, go to contacts.google.com.

View a contact:

Click a contact name to view their details, such as email address, phone number, or a directory profile.

Note: Personal contacts appear in Contacts. If shared contacts are available for your domain, they appear on the left in Directory. If you send an email to someone who isn’t in Contacts, they’re automatically added to Other contacts. On the left, click More > Other contacts to see them.

1.2

Add new contacts

Add a new contact:

  1. Open Contacts and click Add add_circle.
  2. Enter the contact's name and add any contact information.
  3. (Optional) If you want to add additional information such as a nickname or their mailing address, click More and fill in your details.
  4. Click Save.

Add contacts from your organization's Directory to your personal contacts:

  1. On the left, click Directory.
  2. Point to the contact and click Add to contacts person_add.
  3. If you can’t see the contact you need, enter your contact’s name in the Contacts search box. Your contact should appear as you enter their details. Click the contact you’re looking for, or press Enter to see a full page of search results. Select your contact and click Add to contacts person_add.
1.3

Create group contacts

Use labels to organize your contacts into contact groups.

1 Create a new contact group label:

  1. On the left under Labels, click Create label add.
  2. Enter a name and click OK.

2 Add contacts to a group label:

  1. Check the box next to each contact name to select them.
  2. In the top right, click Manage labels label.
  3. Choose the group or groups you want to add the contacts to. You'll see a checkmark appear next to the groups you choose.

3 Remove contacts from a group label:

  1. On the left, click a group name.
  2. Choose an option:
    • Check the box next to the contact and in the top right, click Manage labels label and click the group name to remove a contact.
    • Next to the contact, click More more_vert and click the group name to remove a contact.

4 Rename or delete a contact group label:

  1. On the left under Labels, find the group you want to rename or delete.
  2. If you want to rename the contact group, point to the group and click Rename label edit. Enter a new name and click OK.
  3. If you want to delete a contact group, point to the group and click Delete delete.
2

Email contacts and contact groups

After you set up your contacts, start sending email to individual contacts or contact groups.

In this section, you learn how to:

2.1

Email from Contacts

Email a contact from Contacts:

  1. Select a contact and at the top, click Email email.
  2. Compose a message and click Send.

Email a contact group from Contacts:

  1. On the left, select a contact group and check the box next to a contact to select them..
  2. To select all the contacts in the group, check the Select all box at the top.
  3. Click Email email and compose a message.
  4. Click Send.
2.2

Email from Gmail

Email a contact or contact group from Gmail:

  1. In Gmail, click Compose.
  2. In the To field, start typing the address of the person or contact group. A list of matching addresses appears as you type.
  3. Click the address you want. For contact groups, each group member is added to the To list. If you don’t want to send the message to everyone in the contact group, click Remove close next to their name.

Note: To see a group mailing list address in the auto-complete list, you might have to send a mail to the list once.

3

Organize contacts

Now that you know how to work with your contacts and contact groups, keep them organized to work faster.

In this section, you learn how to:

3.1

Search for contacts

Search for a contact:

  1. In the Contacts search box, enter a name, email address, or any other contact details. You’ll see matching results as you enter text.
  2. Click the contact you’re looking for or press Enter to see a full page of search results.
Search for contacts
3.2

Merge duplicate contacts

Merge details for duplicate contacts:

  1. On the left, click Duplicates content_copy.
  2. Choose an option:
    • To merge one contact at a time, at the bottom right of each duplicate, click Merge .
    • To merge all duplicates at once, at the top right, click Merge all.
  3. (Optional) To manually merge contacts in your list:
    1. On the left, click Contacts.
    2. Check the box next to the contacts you want to merge.
    3. At the top right, click Merge call_merge.
3.3

Update contact details

You can view and instantly edit details for a contact by pointing to the contact.

Update contact details:

  • To star a contact, click Star star_border.
  • To edit contact details, click Edit edit.
  • To hide or delete a contact, click More more_vert > Hide from contacts archive or Delete delete.
3.4

Delete or restore contacts and groups

1 Delete a contact: On the left, click Contacts. Point to the contact and click More more_vert > Delete delete.

2 Delete a contact group: On the left, click Contacts. Point to the contact and click More more_vert > Delete delete.

3 Restore contacts:

  1. On the left under Labels, click More expand_more > Undo changes.
  2. Choose a time to go back to and click Confirm.

Next steps

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