New? Start here
- Drive cheat sheet Need a quick reference for the Drive basics you've learned? Download this cheat sheet.
Top 10 ways to build better virtual teams If you work on a team that’s spread across the globe, use G Suite to keep people connected and to collaborate seamlessly.
Top 10 ways to onboard new team members Organizations need to train and onboard new team members effectively. Use G Suite to create a simple way for employees to orient themselves on your projects and become productive fast.
Top 10 ways to have more productive conversations Are you overloaded with email conversations? Is your inbox out of control? Email is great, but sometimes it becomes overwhelming. Here are some tips that will help you communicate more effectively and get out of conversation chaos.
Top 10 ways to brainstorm with G Suite Whether you need a name for a new product or a different place for lunch, G Suite makes it easy to share ideas, get feedback fast, and collaborate with your team.
- Top 10 ways to use G Suite to go paperless Reduce printing expenses and share more easily by moving your organization's tasks and processes online.
What types of files can I upload to
You can upload any type of file to Drive—photos, designs, drawings, recordings, videos, and anything else you want to store.
How much storage do I have?
If your organization has G Suite Basic, you have 30 GB of storage across Drive, Gmail, and Photos.
If your organization has G Suite Enterprise or G Suite Business, you have unlimited storage (domains with fewer than 5 users get 1 TB per user).
How do I access my stored files
on other devices?
After you store a file in Drive once, you can open it from any web browser on any device. You can also work with the file using the Drive app on Android and Apple®iOS®.
For example, if you upload a file to Drive on the web, you don’t have to upload it on your phone and tablet, too—you’ll automatically see it there.
For more information on accessing your files, see Get started with Drive.
What happens if I delete a file in
My Drive—If you own the file you delete, it's automatically removed from Drive on all of your devices and on the web. Deleted files are moved to Trash. They still count toward your total storage until you permanently delete them from Trash. If you delete a file that you don’t own or that’s been shared with you, other people can still access it until the owner deletes it.
Team Drives—Each Team Drive has its own Trash. Only members with full access to the Team Drive can delete files. Files and folders in Trash are deleted permanently after 30 days or sooner if a full-access member deletes them first. Full access and edit access members can restore content from Trash.
What are some
differences between Team Drives and My Drive?
My Drive and Team Drives functionality are the same, except for the following:
Team Drives My Drive What types of files can I add? All file types* All file types Who owns files and folders? The team The individual who created the file or folder Can I move files and folders? Users can only move files. Administrators can move folders. Yes Can I sync files to my computer? No** Yes Sharing All team members see the same file set. Different users might see different files in a folder, depending on their access to individual files. How long do files I delete stay in Trash?
- Each Team Drive has its own trash.
- Files and folders in the Trash are deleted forever after 30 days.
- Members can delete specific files sooner.
Files or folders in the Trash remain there until the user selects Delete Forever. Can I restore files? Yes, if you have edit access or full access. Yes, if you created it.
*Except Google Maps and existing documents with attached Apps Scripts
**Users can soon access their Team Drives on a PC and Mac® using the new Drive File Stream.
When should I use Team Drives
instead of Drive?
If users in your organization ask you when to create Team Drives, think about:
- Are the files of interest to most or all members of a particular project team?
- Do the files share a consistent theme?
If you answered "yes" to both of these questions, creating a new Team Drive is a good idea.
If the files are for a variety of projects, create multiple Team Drives. As the number of projects and teams increases, it can become difficult to find and manage content.