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1

Differences at a glance

In the past, you might’ve used the consumer version of Dropbox™ outside of work. You’ll find many similar features—and additional benefits—when you use Google Drive to store your files in the cloud.

Get Drive: desktop_windows drive.google.com smartphone Android app | iOS app

1.1

Feature

dropboxIn Dropbox

drive In Drive

Feature

Storage

dropboxIn Dropbox

Store any file type (Microsoft Outlook® files, image files, PDFs, and so on)

drive In Drive

  • Store any file type (Outlook files, image files, PDFs, and so on)
  • Store files owned by you in My Drive

Feature

Ways to share

dropboxIn Dropbox

  • People in your organization
  • Groups
  • External collaborators
  • Teams

drive In Drive

  • People in your organization
  • Google Groups
  • External collaborators

Feature

Set sharing access

dropboxIn Dropbox

2 access levels

  • Can edit and comment
  • Can view and comment

drive In Drive

4 access levels

  • View only
  • Comment only
  • Edit access
  • Owner (can transfer ownership)

Feature

Control sharing visibility

dropboxIn Dropbox

2 ways to control visibility

  • Specific people
  • Public (folders only, searchable on the web)

drive In Drive

6 ways to control visibility

  • Specific people or Google Groups
  • Anyone with the link
  • Anyone in your domain with the link (not searchable in Drive)
  • Everyone in your domain (searchable in Drive)
  • Public on the web (searchable on the web)
  • Set sharing expiration dates

Feature

Advanced search

dropboxIn Dropbox

None

drive In Drive

  • File type
  • Ownership
  • Opens with
  • Domain only
  • Date modified
  • Contains words
  • Shared with

Feature

Sort files and folders

dropboxIn Dropbox

  • Name
  • Date modified

drive In Drive

  • Name
  • Date last modified
  • Date last edited by me
  • Date last opened by me

Feature

Track versions and changes

dropboxIn Dropbox

Version history

drive In Drive

  • Manage versions
  • Activity stream

Feature

Access offline

dropboxIn Dropbox

  • Mobile devices
  • Desktop computer

drive In Drive

  • Mobile devices
  • Desktop computer
  • Web browser (Chrome browser only)

Feature

Delete a file

dropboxIn Dropbox

Automatically “Deleted” on all devices

  • Moved to Trash folder and doesn’t count against storage quota
  • Permanently deleted after 30 days

drive In Drive

Automatically “Removed” on all devices

  • Moved to Trash folder but still counts in storage quota
  • Kept indefinitely in Trash folder unless you permanently delete it
2

Work with files

Your most important features exist in Drive, too.

2.1

Click NEW to...

a Upload any file (such as Outlook files, PDFs, and videos) or folder from your computer.

b Create new documents right in your browser.

None

Editor

Description

Example uses

Editor

docs Google Docs

Description

Text documents

Example uses

Proposals, reports, shared meeting notes

Editor

sheets Google Sheets

Description

Spreadsheets

Example uses

Project plans, budget sheets

Editor

slides Google Slides

Description

Presentations

Example uses

Pitch decks, training modules, team presentations

Editor

forms Google Forms

Description

Surveys

Example uses

Customer satisfaction surveys, group polls

Editor

drawings Google Drawings

Description

Shapes, charts, and diagrams

Example uses

Flowcharts, organizational charts, website wireframes, mind maps

Editor

sites Google Sites

Description

Websites

Example uses

Team sites, project sites, resume sites

2.2

Work with files stored in Drive.

None
2.3

Share your files and folders by clicking Share person_add and then choose what collaborators can do. They'll get an email notification, too.

 

Delete files and folders

Add and remove files and folders

Share or unshare files and folders

Edit Docs files

Comment or suggest edits in files

View files and folders

 

Can edit

Delete files and folders

check

Add and remove files and folders

check

Share or unshare files and folders

check

Edit Docs files

check

Comment or suggest edits in files

check

View files and folders

check

 

Can comment

Delete files and folders

remove

Add and remove files and folders

remove

Share or unshare files and folders

remove

Edit Docs files

remove

Comment or suggest edits in files

check

View files and folders

check

 

Can view

Delete files and folders

remove

Add and remove files and folders

remove

Share or unshare files and folders

remove

Edit Docs files

remove

Comment or suggest edits in files

remove

View files and folders

check

2.4

Add shared files to My Drive.

Note: When you move a shared file to My Drive, it only moves the file in your view, not in anyone else’s.

None
3

Do more with Drive

3.1

Edit Office files on any device, whether or not you have Office. Learn more

None
3.2

Want to send really large attachments? Insert Drive files in your email. Learn more

None
3.3

Scan documents as PDFs on your mobile device and save them directly to Drive. Learn more

None
3.4

Search for words within images and PDF documents. Learn more

None

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