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1

Differences at a glance

In the past, you might’ve used the consumer version of Dropbox™ outside of work. With G Suite, you’ll find many similar features—and several additional benefits—when you use Google Drive as your new cloud storage destination.

1.1

Feature

dropboxIn Dropbox

drive In Drive

Feature

Set sharing access

dropboxIn Dropbox

2 sharing access levels

  • Can edit (and comment)
  • Can view (and comment)

drive In Drive

4 sharing access levels

  • Can view (view-only access)
  • Can comment
  • Can edit (full edit access)
  • Is owner (transfer ownership)

Feature

Control sharing visibility

dropboxIn Dropbox

2 ways to control visibility

  • Specific people
  • Public (folders only, searchable on the web)

drive In Drive

6 ways to control visibility

  • Specific people or Google Groups
  • Anyone with the link
  • Anyone in your domain with the link
  • Your domain (searchable in your domain)
  • Public on the web (searchable on the web)
  • Set sharing expiration dates

Feature

Advanced search

dropboxIn Dropbox

None

drive In Drive

  • File type
  • Ownership
  • Opens with
  • Domain-only
  • Date modified
  • Contains words
  • Shared with

Feature

Sort files

dropboxIn Dropbox

  • Name
  • Modified (date)

drive In Drive

  • Name
  • Last modified (date)
  • Last edited by me (date)
  • Last opened by me (date)

Feature

Access offline

dropboxIn Dropbox

  • Mobile devices
  • Computer desktop

drive In Drive

  • Mobile devices
  • Computer desktop
  • Web browser (Google Chrome only)

Feature

Delete a file

dropboxIn Dropbox

Automatically “Deleted” on all devices

  • Moved to Trash folder and doesn’t count against storage quota
  • Permanently deleted after 30 days

drive In Drive

Automatically “Removed” on all devices

  • Moved to Trash folder but still counts in storage quota
  • Kept indefinitely in Trash folder unless you permanently delete it
2

Store your files

After you store your files in Drive, you can reach them on any computer, smartphone, or tablet. When you change or delete a file stored in one device, Drive immediately makes the same change everywhere else, so you don’t have to.

2.1

dropbox In Dropbox

drive In Drive

On a desktop sync client

dropbox In Dropbox

Drag files and folders to the Dropbox folder on your computer.

drive In Drive

Drag files and folders to the Drive folder on your computer. drive 21

On the web

dropbox In Dropbox

At www.dropbox.com, click the Upload icon to upload files and folders from your computer.

drive In Drive

At drive.google.com, click New to upload files and folders from your computer. drive 22

On your mobile devices

dropbox In Dropbox

Install and open the Dropbox app, choose your location, and upload a file from your device.

drive In Drive

Install the Drive app, and open and share any file. drive 23

3

Work with files

Your most important features exist in Drive, too.

3.1

Click NEW to:

a Upload any files (such as PDFs, videos, and pictures) and folders from your computer.

b Create new documents right in your browser.

None

Editor

Description

Example uses

Editor

docs Google Docs

Description

Text documents

Example uses

Proposals, reports, shared meeting notes

Editor

sheets Google Sheets

Description

Spreadsheets

Example uses

Project plans, budget sheets

Editor

slides Google Slides

Description

Presentations

Example uses

Pitch decks, training modules, team presentations

Editor

forms Google Forms

Description

Surveys

Example uses

Customer satisfaction surveys, group polls

Editor

drawings Google Drawings

Description

Shapes, charts, and diagrams

Example uses

Flowcharts, organizational charts, website wireframes, mind maps

Editor

sites Google Sites

Description

Websites

Example uses

Team sites, project sites, resume sites

3.2

Work with files you've stored in Drive.

None
3.3

Share your files and folders by clicking Share , then choose what collaborators can do. They'll also receive an email notification.

Delete files and folders

Add and remove files and folders

Share or unshare files and folders

Edit Docs files

Comment or suggest edits in files

View files and folders

Can edit

Delete files and folders

Add and remove files and folders

Share or unshare files and folders

Edit Docs files

Comment or suggest edits in files

View files and folders

Can comment

Delete files and folders

Add and remove files and folders

Share or unshare files and folders

Edit Docs files

Comment or suggest edits in files

View files and folders

Can view

Delete files and folders

Add and remove files and folders

Share or unshare files and folders

Edit Docs files

Comment or suggest edits in files

View files and folders

4

Do more with Drive

4.1

Edit Microsoft® Office® files on any device, without installing Office. Learn more.

None
4.2

Want to send really large attachments? Insert Drive files up to 30 GB (or 30TB with a storage plan). Learn more.

None
4.3

Scan documents as PDFs on your mobile device and save them directly to Drive. Learn more.

None
4.4

Search for words within images and PDF documents. Learn more.

None

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