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1

Differences at a glance

Now that you've switched from Microsoft® Outlook® to G Suite, here are some tips to begin using Gmail as your new mail program. You’ll find many similar features, such as formatting and read receipts, and additional benefits when you use Gmail.

Get Gmail: desktop_windows mail.google.com smartphone Android app | iOS app

1.1

Feature

outlook In Outlook
Based on Office 2013

gmail In Gmail

Feature

View messages

outlook In Outlook
Based on Office 2013

Messages appear individually
You see each email reply as a separate message in your inbox.

gmail In Gmail

Email grouped into conversations
After you reply to an email, all messages are grouped together, creating a single conversation or thread.*


*You can change settings at any time to make replies appear as individual messages instead.

Feature

Organize

outlook In Outlook
Based on Office 2013

Folders
Store and categorize email in folders.

gmail In Gmail

  • Labels (folders with a twist)—Apply multiple labels to a message. Later, find the message by looking in any of its labels.
  • Priority Inbox—Sort and prioritize your email into different categories.

Feature

Clean your inbox

outlook In Outlook
Based on Office 2013

Delete email

gmail In Gmail

  • Delete email
  • Archive—Move email from your inbox to keep it clutter-free, but keep the messages in your account so you can find them later.

Feature

Mark important email

outlook In Outlook
Based on Office 2013

  • Flag—Mark important email with a flag.
  • High importance—Mark an urgent email as High importance.

gmail In Gmail

  • Star—Click Star star_border next to an important email. In the left menu, click Starred to easily find all of them later.
  • Importance marker—Click Important label to mark it as important and train Gmail to prioritize this type of message.

Feature

Create to-do lists

outlook In Outlook
Based on Office 2013

  • Add independent tasks.
  • Create tasks or to-do lists from email.
  • Tasks with dates also appear in Outlook Calendar.

gmail In Gmail

  • Add independent tasks.
  • Add email messages to your task lists.
  • Tasks with dates also appear in Google Calendar.

Feature

Find email

outlook In Outlook
Based on Office 2013

Basic search, or filter by location.

gmail In Gmail

Basic search, or filter by:

  • Location
  • Sender
  • Subject
  • Words
  • Attachments
  • Size
  • Date

Feature

Filter email

outlook In Outlook
Based on Office 2013

Create a rule to:

  • Send email to a folder.
  • Archive, delete, or mark email as important.
  • Automatically forward your email.

gmail In Gmail

Create a rule to:

  • Send email to a label.
  • Archive, delete, or star email.
  • Automatically forward your mail.
2

Work with email

Your most important IBM Notes features exist in Gmail, too.

2.1

Click COMPOSE to create a new email message.

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2.2

Click a message in your inbox to read it and send a reply.

Gmail 32
2.3

Organize your inbox.

None
3

Do more with Gmail

3.1

Read and draft email when you don't have internet access. Learn more

None
3.2

Take back a message you just sent. Learn more

None
3.3

Send large email attachments by inserting files stored in Google Drive. Learn more

None
3.4

Create templates for common email messages. Learn more

None
3.5

Auto-organize your inbox with filters, such as by flagging VIP emails or archiving notifications. Learn more

None
3.6

Automate responses to common messages by combining filters and canned responses. Learn more

gmail 46

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