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1

Differences at a glance

Now that you've switched from Microsoft® Outlook® to Inbox by Gmail, here are some tips to begin using Inbox as your new mail program.

Get Inbox: desktop_windows inbox.google.com smartphone Android app | iOS app

1.1

Feature

outlook In Outlook
Based on Office 2013

inbox In Inbox

Feature

New messages

outlook In Outlook
Based on Office 2013

Email appear individually

Each email reply appears as a separate message in your inbox. If a rule has been set up for the email, it automatically moves to the specified folder.

inbox In Inbox

Email appear as threads or bundled

Email appear in your inbox threaded together with other email on the same subject. You can also have email threads added to a bundle as they arrive. Bundles appear at the top of your inbox when an email comes in. Or, you can set the bundle to only appear in your inbox at specific times.

Feature

Organize

outlook In Outlook
Based on Office 2013

Folders

Store and categorize email in folders.

inbox In Inbox

Bundles and Filters

Group similar email into a bundle. When you create a bundle, you can set a filter on the bundle. You can also set the bundle to be visible in your inbox, daily or weekly. Otherwise, the bundle appears at the top of your inbox whenever an email comes in, so you know that you have new email in the bundle.

Feature

Mark important email

outlook In Outlook
Based on Office 2013

Flags

Mark important email with a flag.

inbox In Inbox

Pin and low-priority bundles

With more ways to streamline your inbox, there’s less need to make things stand out. But you can still indicate importance, so it’s clear what needs to get done now, and what can wait until later.

  • Pin—Pin important items to your inbox. Turn on the Pin switch to see only your pinned items.

  • Low Priority bundle—Less important email goes to the Low Priority bundle. You can move less important email to the bundle. Inbox learns your preferences and starts to automatically move email.

Feature

Remove email

outlook In Outlook
Based on Office 2013

  • Delete email
  • Archive email (Cleanup tool)

inbox In Inbox

Delete, mark done, sweep, and snooze

Inbox gives you more ways to keep your inbox clutter-free, leaving only what you want to focus on.

  • Delete email (move to Trash)

  • Mark done—If you’re finished with an email, mark it done to move it out of your inbox and archive it. You can always find it later with search or in the menu under Done.

  • Sweep—Quickly archive all unpinned email for a certain time period or bundle in one click.

  • Snooze—Snooze an email to get it out of your inbox until you're ready for it later, such as a specific date or when you’ve arrived at a specific location.

Feature

Create tasks and reminders

outlook In Outlook
Based on Office 2013

Tasks

  • Add independent tasks.

  • Create tasks or to-do lists from email.

  • Tasks with dates also appear in Outlook Calendar.

inbox In Inbox

Reminders

Reminders are just like to-dos—jot things down to remember later. The reminder shows up at the top of your inbox, and you can snooze it to appear again later.

2

Work with Inbox

See highlights at a glance, organize your inbox, and streamline your tasks.

2.1

Click Create add to create email and reminders.

None
2.2

Click an email to read, print, or reply to it.

None
2.3

Work with email.

None

Feature

Description

Feature

Bundles

Description

Group similar email together from people or topics that you specify.

Feature

Reminders

Description

Create tasks and to-do lists.

Feature

Snooze

Description

Set email or reminders to appear in your inbox again at a later time or date.

Feature

Pin

Description

Pin important email to the inbox so you can easily find them.

Feature

Done

Description

Mark email you've finished as Done, and they'll be archived so you can find them later.

Feature

Sweep

Description

Archive all unpinned email from a certain time period or bundle.

3

Do more with Inbox

3.1

Instead of typing brief responses, save time by choosing a Smart Reply. Learn more

None
3.2

Snooze email or reminders until you need them. Learn more

None
3.3

Choose how often you want specific bundles to appear in your inbox. Learn more

None
3.4

Snooze email or reminders until you reach a destination. Learn more

None
3.5

Group related email into a bundle. Learn more

None

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