What can you do with Hangouts Meet?

With Google Hangouts Meet, you can hold impromptu video meetings on the go, virtual training classes around the world, remote interviews, and much more. If you have G Suite Enterprise you can host a Hangouts Meet video meeting for up to 30 people at a time, with no time limit. For G Suite Basic and Business, a video meeting may have up to 25 participants.

What you’ll need:

account_circle G Suite account

schedule 10 minutes

Note: The mobile sections of this guide focus on using the Hangouts Meet mobile app on Android® and Apple® iOS® devices.

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1

Start a video meeting

You can start a video meeting from several different devices and G Suite products.

Note: Before you can start a video meeting, make sure that your computer meets the system requirements. If you can’t access Meet, contact your G Suite administrator.

In this section, you learn how to:

1.1

Schedule a video meeting in Calendar

It’s easy to schedule a Meet video meeting in Google Calendar—just create an event and add your guests to it. A video meeting link can be added to a calendar event either by adding one or more guests to the event, or by clicking on Add video meeting details. After you save the event, a meeting link and dial-in number are added to the event.

Note: Guests can forward the meeting link to other people. If someone tries to join who was not invited to the Calendar event, a meeting participant from your organization must accept their request.

On the web

Schedule a video meeting in Calendar:

  1. Go to Google Calendar and create an event.
  2. In the Guests field, add guests from inside or outside your organization.
  3. Click SAVE.
  4. Click Send to add the meeting link and notify guests. ​

Guests receive an email with the event information and a link to the video call.

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On mobile devices

Schedule a video meeting in Calendar:

  1. Go to Calendar and create an event.
  2. In the Guests field, add guests from inside or outside your organization.
  3. Tap Add video meeting details to make sure the video call option is on.
  4. Tap Save.

Guests receive an email with the event information and a link to the video call.

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1.2

Start a video meeting from your web browser

If you need a quick answer from a team member, you can start an instant meeting in a web browser. If someone sends you a meeting link URL, simply click the link to join the call.

Note: You can send the meeting link to people outside of your organization, but someone from within your organization needs to give them access to the video meeting.

On the web

Chrome browser only

Start a video meeting from your web browser:

  1. In a web browser, enter https://meet.google.com.
  2. Click Start a new meeting > Start meeting.
  3. Click Copy joining info to copy the meeting link details and share the details with your guests.
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1.3

Start a video meeting from your mobile device

If you’re away from your desk, you can start and join video meetings anytime, anywhere on your mobile device using the Hangouts Meet mobile app.

On mobile devices

Get the Hangouts Meet app:

  1. In the Play Store (Android) or App Store (iOS), download and install the Hangouts Meet app.
  2. Tap the Hangouts Meet app on your device to open it.

If you have multiple devices, you can start the video call on one device and continue on another. Calls are automatically synchronized across all devices.

Start a video meeting from your mobile device:

  1. Open the Hangouts Meet app.
  2. Tap Add add_circle_outline.
  3. Tap Share and select an app to send the meeting details to your guests.
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2

Join a video meeting

With Meet, it’s easy to meet team members anywhere in the world, at any time–all from a computer or mobile device.

In this section, you learn how to:

2.1

Join from Calendar

See your scheduled meetings in Calendar and quickly join a video meeting.

On the web

Join from a Calendar event:

  1. In Calendar, click the event you want to join.
  2. Next to Joining info, click the video meeting link.
  3. In the window that opens, click Join meeting.
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On mobile devices

Join from a Calendar event:

  1. In Calendar, open the event.
  2. To join the meeting, tap the Join video call link.
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2.2

Join from Meet

See your scheduled meetings in Meet and join a video call.

On the web

Join a scheduled meeting from Meet:

  1. In a web browser, enter https://meet.google.com/.
  2. Select the meeting from your list of scheduled events.
  3. Click Join meeting.
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On mobile devices

Join a scheduled meeting from Meet:

  1. Open the Hangouts Meet app.
  2. Swipe up from the bottom to view your scheduled meetings.
  3. Select a meeting from the list and tap Join.
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2.3

Join with a meeting link URL

Sometimes there isn’t enough time to schedule a meeting and book a room. With Hangouts Meet, you can join an impromptu video meeting by clicking the meeting link URL sent to you in a text or email.

On the web

Join with a meeting link URL:

  1. Click the meeting link sent to you in a text or email. 
  2. Follow the onscreen prompts to join the meeting.
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On mobile devices

Join with a meeting link URL: 

  1. Tap the meeting link sent to you via text or email. 
  2. Follow the onscreen prompts to join.
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2.4

Join with a meeting code

You can join a meeting by entering the meeting code, which is the unique code at the end of the meeting link.

On the web

Join with a meeting code:

  1. In a web browser, enter https://meet.google.com.
  2. Click Use a meeting code.
  3. Enter the meeting code and click Join.

Note: If your organization has purchased and installed Chromebox for meetings, you can also type this code into that device.

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On mobile devices

Join with a meeting code:

  1. Open the Hangouts Meet app.
  2. Tap Menu menu.
  3. Tap Use a meeting code.
  4. Enter the meeting code and choose an option:
    • If you’re signed in to your G Suite account, click Join.
    • If you’re not signed in to your G Suite account, click Ask to join the meeting.
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2.5

Dial in from a phone

With Meet, G Suite Enterprise customers can create meetings that include a dial-in option for audio-only access. Any guest invited to those meetings can dial into it no matter what edition they're using.

Dial in to a meeting from a phone:

  1. Open the Calendar event or meeting invite.
  2. Tap the phone number (the PIN is automatically entered. Enter the PIN if you’re manually entering the phone number).
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3

Collaborate in video meetings

With Meet, you can share useful ideas and brainstorm face-to-face with your team members.

In this section, you learn how to:

3.1

Add and remove guests to video meetings in progress

You can invite more guests and remove guests during a video meeting. To invite people outside of your organization who haven’t already been added to a Calendar event, someone from your organization must first give them access to the meeting.

Note: Guests who manually dial in using the phone number need to enter the meeting PIN.

On the web

Add a guest to a video meeting in progress:

  1. In the bottom corner, click the meeting name.
  2. Click Copy Info content_copy.
  3. Paste the meeting details into an email, or other app, and send it to the person.

Remove a guest from a video meeting in progress:

Click the Back arrow arrow_back, hover over the person, and click Remove remove_circle_outline.

Note: You need to be in the same organization as the meeting organizer to remove someone from a video meeting.

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On mobile devices

Add a guest to a video meeting in progress:

  1. Open Meet and join a video meeting.
  2. Tap the Details tab.
  3. Tap Share joining info and select an app to send the meeting details to your guest.

Remove a guest from a video meeting in progress:

Click the People tab, select the Down arrow arrow_drop_down next to the person, and click Remove remove_circle_outline.

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3.2

Add more guests to a Calendar event

If you’ve forgotten to invite people to your Meet video meeting, you can add additional guests in Calendar.

On the web

Add a guest to a Calendar event:

  1. Open Calendar and edit an existing event.
  2. In the Guests field, add additional guests.
  3. Click SAVE.
  4. Click Send to send the invites.

Guests receive an email with the event information and a link to the video call.

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On mobile devices

Add a guest to a Calendar event:

  1. Open Calendar and edit an existing event.
  2. In the Guests field, add additional guests.
  3. Tap Save to send the invites.

Guests receive an email with the event information and a link to the video call.

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3.3

Send chat messages

Send messages to other guests during a video meeting from a computer or mobile device.

On the web

Send a chat message:

  1. Open Meet and join a video meeting.
  2. In the top right corner, click Chat chat_bubble.
  3. Enter a text message and click Send send.

Note: Chat messages are visible to everyone in the call. When you leave the meeting, all chat messages disappear.

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On mobile devices

Send a chat message:

  1. Open Meet and join a video meeting.
  2. Tap Chat chat_bubble.
  3. Enter a text message and tap Send send.
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3.4

Present your screen

Want to discuss a file or present to a group over a video meeting? You can share your screen to present documents, presentations, spreadsheets, and more.

Note: You can’t currently present your screen from a mobile device.

On the web

Present your screen:

  1. Open Meet and join a video meeting.
  2. Click Present and choose what to share:
    • Your entire screen
    • A window
  3. Select Share.
  4. When you’re done presenting, click Stop sharing, or at the bottom corner, click You Are Presenting > Cancel your presentation.
  5. (Optional) To take over presenting from someone else, at the bottom corner, select the presenting controls and select Present instead.
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3.5

Mute a guest’s microphone

If you’re experiencing feedback or background noise during a video meeting, you might want to mute other people’s microphones.

On the web

Mute a microphone during a video meeting:

  1. Open Meet and join a video meeting.
  2. To mute your microphone, at the bottom of the screen click Mute mic_off.
  3. To mute other people, next to the person, click Mute mic_off.
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On mobile devices

Mute a microphone during a video meeting:

  1. Open Meet and join a video meeting.
  2. To mute yourself, tap Mute mic_off.
  3. To mute other people, on the People tab, select the person and tap Mute mic_off.
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4

Manage device settings

Adjust your camera, microphone, and more to get the settings you need.

In this section, you learn how to:

4.1

Change your camera, speakers, and microphone

On the web

Change your camera, speakers, and microphone:

  1. Open Meet and click More more_vert > Settings settings.
  2. Click General.
  3. Choose a setting you want to change:
    • Video
    • Microphone
    • Speakers
  4. Click Done.
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4.2

Adjust your video quality

If you’re experiencing a poor network connection, video or audio delays, or for any other issue affecting your video quality, you might need to adjust your video resolution.

On the web

Adjust your video quality:

  1. Open Meet and click More more_vert > Settings settings.
  2. Click Network and choose a setting you want to change:
    • To change the image quality from your device that others see, click Send resolution (maximum).
    • To change the image quality that you see from other participants, click Receive resolution (maximum).
  3. Click Done.

Note: High definition (720p) uses more data, but results in sending or receiving a better quality picture. Standard definition (360p) uses less data, but results in sending or receiving a lower quality picture. Choose Audio only to use the least amount of data.

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4.3

Adjust your mobile camera

If you’re using the Hangouts Meet app, you might want to reverse the (default) selfie mode on your phone’s camera.

On mobile devices

Adjust your camera:

  1. Open the Hangouts Meet app and join a video meeting.
  2. Tap More more_vert > Switch camera.
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Next steps

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