Sign in

Welcome to G Suite. Start by signing in to your account.

  1. Go to www.google.com and in the top-right corner, click Sign in.
  2. Enter your G Suite email address (example: joe@company.com) and password.

Now that you’re in your G Suite account, here are a few key features that work the same way across several products:

None

Feature

Description

Feature

account_circle 

Description

In the top-right corner of any Google page (such as Search or Gmail), click to see which account you’re in.

Feature

apps 

Description

Click to move between products.

Feature

settings 

Description

Click to change product settings.

Feature

search 

Description

Click to search for content specific to the product.

Feature

arrow_drop_down   more_vert   more_horiz

Description

Click to see more options.

  Gmail: Send professional email

mail.google.com

Top 4 things you should know
  • 1. Send and respond to email.
    • Send an email: Click COMPOSE, type your recipients and message, and click Send.
    • Respond to an email: Click any message to open it. In the box at the bottom, type your message and click Send.
    Send and respond to email
  • 2. Delete or archive email you no longer need.
    • Select one or more messages: Check the boxes next to them.
    • Delete a message: Click Delete delete.
    • Archive a message: Click Archive archive. Archiving moves the message out of your inbox, but you can easily find it later with Search.
    Delete or archive email
  • 3. Find your messages.
    • In the search box, type what you’re looking for and click Search search.
    • Looking for something specific? Click the Down arrow arrow_drop_down for more options.
    Find your messages
  • 4. Organize your inbox with labels, which are similar to folders.
    1. Select one or more messages by checking the boxes next to them.
    2. Click Labels local_offer, then click Create new.
    3. Name your label and click Create.
    4. Once you’ve created labels, you can add one or more labels to messages by clicking Labels local_offer, checking the labels you want, and clicking Apply.
    Organize your inbox
5 ways Gmail improves the way you work
  1. Read and draft email when you don’t have an internet connection.
  2. Change your mind about an email you already sent? Just undo send.
  3. Automatically sort incoming email.
  4. Save pre-written replies to common messages for future use.
  5. Run common Gmail searches with a single click.

If any of these benefits interest you, check out Get started with Gmail after you’re done with this Quick Start Guide.

  Calendar: Online calendars designed for teams

calendar.google.com

Top 3 things you should know
  • 1. Schedule an event.
    1. Click Create
      add
      .
    2. Add your event details and guests' email addresses.
    3. Click SAVE > Send.
    Schedule an event
  • 2. Respond to an invitation in Calendar and Gmail.
    • Respond to an invitation in Calendar: Click the event and click your response.
    • Respond to an invitation in Gmail: Open the notification email and click your response in the message.
    Respond to invitation
  • 3. Modify an event.
    1. Click an existing event on your calendar.
    2. Click Edit edit to change any details.
    3. Update the event information and click SAVE.
    Modify an event
5 ways Calendar improves the way you work
  1. See your coworker's calendar next to yours.
  2. Add attachments to your events.
  3. Notify all your guests with reminders or updates in a single click.
  4. Keep track of several timezones in one calendar.
  5. Create a team calendar that anyone can update.

If any of these benefits interest you, check out Get started with Calendar after you’re done with this Quick Start Guide.

  Drive: Online file storage

drive.google.com

Top 4 things you should know
  • 1. Store any files or folders from your computer.
    1. Click NEW and choose File upload or Folder upload.
    2. Select the file or folder from your computer.
    3. Click Open.
    Store any files or folders
  • 2. Keep Drive organized with folders.
    • Create a folder: Click NEW and choose Folder.
    • Move files to folders: Select the files you’d like to move. Then click More more_vert, select Move to, and choose a folder.
    • You can also drag them to a folder in the Drive menu.
    Keep Drive organize
  • 3. Share files with your team.
    1. Select the files or folders you want to share.
    2. Click Share person_add.
    3. Enter people’s email addresses and types of access.
    4. Click Send.
    Share with others
  • 4. Remove, permanently delete, or restore files.
    • Remove a file: Select a file and at the top, click Remove delete.
    • Permanently delete or restore a removed file: In the side menu, click Trash. Select a file and at the top, click Delete forever delete or click Restore from trash restore.
    Remove files
5 ways Drive improves the way you work
  1. Access stored files anywhere, from any device—even if you don’t have an internet connection.
  2. Keep all of your team’s documents in one place with a shared team folder.
  3. Preview different file types, even if you don’t have the software installed on your computer.
  4. Scan documents and images as PDFs with your phone.
  5. Keep all your drafts in a single file; you can revert to an earlier version any time.

If any of these benefits interest you, check out Get started with Drive after you’re done with this Quick Start Guide.

  Create and collaborate on files in your browser

Editor

Where

Description

Example uses

Editor

docs Google Docs

Description

Text documents

Example uses

Proposals, reports, shared meeting notes

Editor

sheets Google Sheets

Description

Spreadsheets

Example uses

Project plans, budget sheets

Editor

slides Google Slides

Description

Presentations

Example uses

Pitch decks, training modules, team presentations

Editor

forms Google Forms

Description

Surveys

Example uses

Customer satisfaction surveys, group polls

Editor

drawings Google Drawings

Description

Shapes, charts, and diagrams

Example uses

Flowcharts, organizational charts, website wireframes, mind maps

Editor

sites Google Sites

Description

Websites

Example uses

Team sites, project sites, resume sites

Editor

keep Google Keep

Description

Notes

Example uses

Lists, voice memos, photos, reminders

Top 3 things you should know
5 ways Docs, Sheets, Slides, and Forms improve the way you work
  1. Edit Microsoft® Office® documents without installing Office.
  2. Access and edit files from any device—even if you don't have an internet connection.
  3. Send links to PDF versions of your documents and spreadsheets without converting any files.
  4. Collaborate on meeting notes and project plans during video calls.
  5. Attach agendas, discussion files, and other relevant materials to Calendar events.

If any of these benefits interest you, check out Get started with Docs, Sheets, Slides, and Forms after you’re done with this Quick Start Guide.

  Hangouts Meet: Hold video meetings with multiple people worldwide

meet.google.com

Top 3 things you should know
5 ways Hangouts Meet improves the way you work
  1. Hold impromptu video meetings.
  2. Conduct remote interviews and virtual training classes around the world.
  3. Give presentations over video calls to a remote audience.
  4. Join meetings offline with your phone.
  5. Make video calls on the go.

If any of these benefits interest you, check out Get started with Hangouts Meet after you’re done with this Quick Start Guide.

Power up your G Suite services

Install Chrome

If your organization doesn’t require you to use a certain browser, you can download the Chrome browser to make G Suite even more powerful:

  • Use Gmail, Calendar, Drive, Docs, Sheets, and Slides without the internet.
  • Access additional G Suite features.
  • Sync bookmarks and searches across devices.
  • Customize your browser with themes, extensions, and web apps.

If any of these benefits interest you, check out Get started with Chrome after you’re done with this Quick Start Guide.

None
Set up your mobile device

You can also use any smartphone to access Gmail, Calendar, Drive, and several other G Suite services. Just add your G Suite account to your phone, and you’ll have the freedom to work anywhere, from any device.

Which mobile device do you have?

Next steps

Now you’re ready to begin using G Suite—but if you have more time, there are many ways you can collaborate better and work faster with each of these tools.