Document management, metadata, retention policies, low code configuration and workflow for Google Drive
Listing updated:August 7, 2023
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Overview
Document management, metadata, retention policies, low code configuration and workflow for Google Drive™


Overview
AODocs helps organizations ensure their critical documents are controlled, easy to retrieve, and follow the right business processes, with full traceability. AODocs is the only content services platform that is tightly integrated with Google Drive™ and Google Workspace™. 

Many enterprise customers have replaced legacy systems such as SharePoint, Lotus Notes, IBM FileNet, OpenText and others, and have leveraged AODocs to improve their business processes and comply with regulations such as 21 CFR Part 11, GXP, ISO 9001, GDPR, SOX, PCI and more. 

For a demo, contact us at (415) 891 1178 or contact@aodocs.com

ROBUST WORKFLOW ENGINE
Implement your business processes, from the simplest to the most complex, across all of your departments with our agile workflow engine. Easily build your business applications with our advanced business forms and low code configuration model. 

DOCUMENT CONTROL
Organize and search your documents with metadata, custom views, and manage your document versions with advanced controls such as drafts, check-in / check-out, change requests and full audit log. Control your document lifecycle from creation to disposal with advanced retention policies and records management capabilities. 

ADVANCED FILE VIEWER
Work with any file format, including Google Docs™, Google Sheets™ and Google Slides™, Microsoft Word, Excel, Powerpoint, but also advanced professional files such as AutoCAD DWG and DXF, DICOM medical images, Adobe Photoshop, Microsoft Visio, EML and MSG files, TIFF files, etc. Search in full text within scanned images thanks to AODocs’ builtin OCR engine. 

GRANULAR PERMISSIONS
Ensure that your Google Drive™ documents are shared only with the people who should see them by using rules-based permissions, restricted subfolders, publication workflows with automated permissions, and external users whitelists.

SEAMLESS COMPLIANCE
Manage compliance with ISO 9001, ISO 13485, FDA 21 CFR Part 11, GDPR, SOX, PCI and many more industry regulations in financial services, life sciences, healthcare and other industries. Deploy your document repositories easily thanks to AODocs’ ready-made templates for compliant document control processes. 

GOOGLE COLLABORATION
Leverage the collaborative features of Google Workspace™ in your business critical processes, thanks to AODocs' unique integration with Google Drive™, Google Forms™ (via the Forms to AODocs add-on) and Gmail™.

LEGACY SYSTEM MIGRATION
AODocs provides all the features your organization needs to replace SharePoint, SharePoint Online, Lotus Notes, Documentum, OpenText, Hyland and many more, as well as easy to use migration tools to import the documents and their metadata from your existing servers. 

BUSINESS APPLICATION INTEGRATION
Connect your systems, from SAP to Salesforce, Mulesoft, SuccessFactors, WorkDay, and more, to build powerful applications and synchronize your document metadata and workflow roles with your company’s back office.
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AODocs will ask for the permissions shown below. Learn more
AODocs will need access to your Google account
This will allow AODocs to :
See, edit, create, and delete all of your Google Drive files
See, edit, create, and delete all your Google Sheets spreadsheets
See, edit, create, and delete all of your Google Drive files
See, edit, download, and permanently delete your contacts
View and manage the provisioning of groups on your domain
View organization units on your domain
See info about users on your domain
See your primary Google Account email address
See your personal info, including any personal info you've made publicly available
Reviews
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Cory Oliver
February 9, 2023
This app is overly complicated/convoluted for any small to mid size organization, which I would assume is their target market as they are a gmail addon. We originally came to this app thinking we needed it for document control as part of ISO 9001 (trust me, you dont need this app). I am sure some organizations require this level of control of their documents but it wasnt for us, and we gave it an honest try for several years. Whats worse is when we went to cancel our service we were weeks into their newest 6 month billing cycle, and when asked for a refund or partial refund for the 5+ months of service we didnt need we were met with crickets. After following up they simply told us they would not offer refunds. A good customer focused organization would at least work with their long time customers to accommodate some compromise, but clearly the transaction is more important than the customer or the relationship. I would not recommend unless you are desperate and need exactly what they have to offer. 1 out of 10, would not recommend.
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A User of AODocs
September 25, 2017
At Arrow, we had a pretty large wishlist when looking to set up our Vacation request process. The team at AODocs was able to hit it all of our requests when setting up our library. Everything was customized to fit exactly what we needed. Since setting up the process in our AODocs library, both admins and end-users have a simple and secure way to manage vacation requests and approvals in Google Drive. This has helped with transparency and the ability for both employees and management to have real-time data. Thank you for all of your help! We recommend working with AODocs, they have a really good team of knowledgeable people.
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A User of AODocs
February 7, 2019
I am an avid user of this tool in my organization on the Admin side. It is a versatile tool and works as expected. When issues occur AODocs support is quick to respond. We have a dedicated support representative, Mufit Bolgil, but also work with Dave Arsene quite a bit. It is always a pleasure working with Dave and Mufit. I have been using AODocs since 2017 and became the SME for this tool, with so much more to learn. It has been a great experience thus far.
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A User of AODocs
June 27, 2018
Continually impressed with the existing functionality and the rate at which new features are added. The AODocs tools are giving the small business I work for the ability to develop tools and automated processes historically only available to businesses much larger than ours. Support has always been quick and helpful. Yesterday we increased our monthly investment in AODocs by nearly 10 fold because we're convinced that it's going to pay serious dividends. Perfect for small businesses which want to install enterprise level systems. If I have a complaint, it's that the learning curve is a bit steep and configuration can sometimes feel a bit non-intuitive. However, the organization of the administration portals makes sense when you consider the flexibility and granular control AODocs affords. In other words, there are TONS of settings you can adjust which allows for you to set things up exactly how you'd like at the expense of an initial feeling of being overwhelmed.
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A User of AODocs
July 14, 2016
AODocs it a great tool that is helping our company sharing easily information. With offices in France & USA, AODocs was the best tool we could have to use Drive on a corporate level. It also prevent us from having to invest in expensive servers & maintenance. Their team is also great and always fast when we need them !
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A User of AODocs
May 4, 2017
The Google structure is very different in many to Microsoft fileserver and sometimes there is a steep learning curve. But the control and support from AODocs is outstanding and impressive.I have been with Google Drive and AODocs for little over a year and with the new additions for opening files and controls on libraries and files not sure how I lived without it. The most noteworthy thing to mention is their support and willingness to understand the problem and then get it resolved no matter if a problem is user error. I strongly recommend AODocs on top of Google Drive for the ease, security, control and technical support they provide.
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A User of AODocs
December 3, 2016
AODoc product and Support Team gave an incredibly boost to our business. AODOC allowed our company to use the google stable infrastructure to implement document controls, management and document workflow. In less than a week we build our first pilot workflow and in two we moved it to production. The useful knowledge base video and the fast , simple and relevant support response was of tremendous help. Same implementation in SharePoint would have taken us three months and won't be as good
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A User of AODocs
November 8, 2016
We have been on AODocs for about a year now. We love it. It has replace all of our file shares locally. The support is almost immediate and the expertise of the techs is excellent. I wish we had spent more time training our staff because we've made some mistakes and now have some who think it's too complicated. But that's our own fault and not in any way an issue with the application. I've been sending people back for training and doing lunch and learn sessions and that seems to be helping us overcome our initial mistakes. Definitely move to AODocs but definitely take advantage of all the training you can!
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A User of AODocs
March 8, 2018
What a seriously shocking experience - in the conversion we lost 5,000+ files. Spent weeks trying to resolve with AODocs internal team. Now paying external IT provider to assist. We were locked out due to not being on a paid plan, so AODocs asked us to sign back up for a month to try to recover lost files. Then had problems paying to reactivate for a month (couldn't activate the software) back to our external IT provider trying to talk to AODocs support to actually activate it. Absolutely horrible experience and business practices, and an IT disaster for our business.
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A User of AODocs
November 16, 2016
We had a legacy Lotus Notes application that housed all of workflows, for our pricing & promotions, customer master, credit, and other processes, typical for a large Fortune 500 organization (1K+ corporate employees, not including plants), with approximately 60K workflow requests every year. AODocs' Workflow system is a great replacement for Lotus Notes, allowing proper review and recording all approvals, as required for SOX. There were some configuration and script challenges as AODocs interact with Google Drive and as such, faces some soft limitations from Google Drive, particularly with number of documents in a given library (around 50-70K) and permissions. But with support from AODocs, we find ways to make it work, such as copying over into a new library on a regular basis (easy to do). My overall Finance and Sales organizations are particularly large, spanning the country and training/end user experience was a concern. But with AODocs, there have been no complaints whatsoever which is amazing. This is a high-value, low-cost and user-friendly workflow solution, especially for workflows that are paper or email-based.
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