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Document management, metadata, retention policies, low code configuration and workflow for Google Drive
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Overview
AODocs is the only full featured document management platform tightly integrated with Google Drive, providing all the features G Suite customers need to implement their business workflows, control their documents or apply retention policies. 

AODocs helps organizations of any size sunset legacy systems such as SharePoint, Lotus Notes and other large ECM solutions, improve their business processes in HR, legal, finance, etc and comply with regulations such as 21 CFR Part 11, GXP, ISO 9001, GDPR, SOX, PCI and more. 

For a demo, contact us at (415) 891 1178 or contact@aodocs.com

ROBUST WORKFLOW ENGINE
Implement your business processes, from the simplest to the most complex, across all of your departments with our agile workflow engine. Easily build your business applications with our advanced business forms and low code configuration model. 

DOCUMENT CONTROL
Organize and search your documents with metadata, custom views, and manage your document versions with advanced controls such as drafts, check-in / check-out, change requests and full audit log. Control your document lifecycle from creation to disposal with advanced retention policies and records management capabilities. 

ADVANCED FILE VIEWER
Work with any file format, including Google Docs, Sheets and Slides, Microsoft Word, Excel, Powerpoint, but also advanced professional files such as AutoCAD DWG and DXF, DICOM medical images, Adobe Photoshop, Microsoft Visio, EML and MSG files, TIFF files, etc. Search in full text within scanned images thanks to AODocs’ builtin OCR engine. 

GRANULAR PERMISSIONS
Ensure that your Google Drive documents are shared only with the people who should see them by using rules-based permissions, restricted subfolders, publication workflows with automated permissions, and external users whitelists.

SEAMLESS COMPLIANCE
Manage compliance with ISO 9001, ISO 13485, FDA 21 CFR Part 11, GDPR, SOX, PCI and many more industry regulations in financial services, life sciences, healthcare and other industries. Deploy your document repositories easily thanks to AODocs’ ready-made templates for compliant document control processes. 

LEGACY SYSTEM MIGRATION
AODocs provides all the features your organization needs to replace SharePoint, SharePoint Online, Lotus Notes, Documentum, OpenText, Hyland and many more, as well as easy to use migration tools to import the documents and their metadata from your existing servers. 

BUSINESS APPLICATION INTEGRATION
Connect your systems, from SAP to Salesforce, Mulesoft, SuccessFactors, WorkDay, and more, to build powerful applications and synchronize your document metadata and workflow roles with your company’s back office.
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AODocs will ask for the permissions shown below. Learn more
AODocs will need access to your Google account
This will allow AODocs to :
See, edit, create, and delete all of your Google Drive files
See, edit, create, and delete all your Google Sheets spreadsheets
See, edit, create, and delete all of your Google Drive files
See, edit, download, and permanently delete your contacts
View and manage the provisioning of groups on your domain
View organization units on your domain
See info about users on your domain
See your primary Google Account email address
See your personal info, including any personal info you've made publicly available
Reviews
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Jeremy VanDervort
March 23, 2017
AODocs is an excellent product. Once any organization grows using G Suite and Drive you quickly realize as your company grows that Drive as an enterprise solution needs additional features to make it much more robust. AOdocs is the solution and works perfectly. You will not regret the much needed upgrade.
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Romain Jouffre
July 14, 2016
AODocs it a great tool that is helping our company sharing easily information. With offices in France & USA, AODocs was the best tool we could have to use Drive on a corporate level. It also prevent us from having to invest in expensive servers & maintenance. Their team is also great and always fast when we need them !
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Peter Vorhees
April 28, 2016
My small business has been using Google Drive to manage our 70 person company for 2 years. Soon after implementation of Drive, it became obvious that we needed a higher level of permission control. AODocs has been the perfect solution. The advice, setup and transition was seamless. They offer great support and have an answer to every question. I sleep better knowing that all of our files and folders are viewed only by the persons intended to see them, and that the security and retention of those files is taken care of. Keep up the great work!
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PRMS INFO
December 3, 2016
AODoc product and Support Team gave an incredibly boost to our business. AODOC allowed our company to use the google stable infrastructure to implement document controls, management and document workflow. In less than a week we build our first pilot workflow and in two we moved it to production. The useful knowledge base video and the fast , simple and relevant support response was of tremendous help. Same implementation in SharePoint would have taken us three months and won't be as good
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Jason Hausman
September 17, 2015
AODocs has been extremely useful for organizing our large amount of Google Drive data. The system does exactly what it says it does and does it well. Their support team has been outstanding, great talking to a real person when we have questions! Highly recommended!
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Angie Singer Keating
November 8, 2016
We have been on AODocs for about a year now. We love it. It has replace all of our file shares locally. The support is almost immediate and the expertise of the techs is excellent. I wish we had spent more time training our staff because we've made some mistakes and now have some who think it's too complicated. But that's our own fault and not in any way an issue with the application. I've been sending people back for training and doing lunch and learn sessions and that seems to be helping us overcome our initial mistakes. Definitely move to AODocs but definitely take advantage of all the training you can!
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Graham Forsey
November 16, 2016
We had a legacy Lotus Notes application that housed all of workflows, for our pricing & promotions, customer master, credit, and other processes, typical for a large Fortune 500 organization (1K+ corporate employees, not including plants), with approximately 60K workflow requests every year. AODocs' Workflow system is a great replacement for Lotus Notes, allowing proper review and recording all approvals, as required for SOX. There were some configuration and script challenges as AODocs interact with Google Drive and as such, faces some soft limitations from Google Drive, particularly with number of documents in a given library (around 50-70K) and permissions. But with support from AODocs, we find ways to make it work, such as copying over into a new library on a regular basis (easy to do). My overall Finance and Sales organizations are particularly large, spanning the country and training/end user experience was a concern. But with AODocs, there have been no complaints whatsoever which is amazing. This is a high-value, low-cost and user-friendly workflow solution, especially for workflows that are paper or email-based.
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Victor Palkaninec
August 4, 2016
I came to the organization I am currently with from an IT department that had very structured legacy File system. What I found here was a very un-structured legacy system. Then we moved to Google apps for Business and quickly discovered that we had an unstructured file system in the cloud. I needed a way to get structure back into my life. I searched and searched and then I found AODocs. I saw great possibilities for re-creating my AD infrastructure in the cloud. So I proceeded to re-create our system this time structured and with locks and keys in the cloud. As it turned out, it was a bit too much for our users to handle. So I re-created the system as "Team Folders" it took a while but after while I started seeing adoption from the end users. They were realizing the benefits of having a structured system in the cloud. AODocs is everything you wanted Google Drive to be and more. The Webinars offered by their founder "Stephane Donze" are jewels of information. AODOcs is excellent for Cloud based information systems. It provides structure where there was once chaos. Their Customer Support staff is very knowledgeable and always willing to assist. Dave Arsene, Irina Myzel, Joey Davis have always gone above and beyond the call of duty. It is a pleasure to have a working relationship with AODocs and their wonderful staff of experts.
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Keith Lowe
September 18, 2015
I have just over 150,000 files in Google Drive, with about 70,000 more to add. And will have more than 40 users, some of them around the world. There is no way I could use Google Drive for this level of work without AODocs. I'm very happy with its performance and features. And of course as I'm adding all of those files, and training all those users, I'm going to have questions and issues. Everything is always great at the start, before you start digging out the issues your particular user base is going to have. And with AODocs...it is still great! I've gotten to know one of the support people, Dave Arsene, as he's helped me figure out 3 or 4 of my issues. Mostly they've been bugs or configuration issues with Excel, or google, but Dave has helped me with every one anyway. I've been able to contact him immediately, and get an online session same day every single time I've asked. So far Dave is 100% at helping me with my problem! I've talked to a lot of support people in my time, and Dave is great!
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William Freund
March 8, 2016
We were looking for a solution to replace Sharepoint and we found that in AODocs, plus a lot more! It is has allowed us to save time in our paperless workflow as well as made the searching of documents a breeze. Now, it is one thing to have a powerful system such as AODocs and have a great selling staff that helps you get it all set up and train you, but it is a whole other thing to also have an amazing technical support team that is always there for you and responds quickly and efficiently to any issues you may have. We have not had many issues at all (and most of them have been our issues and not AODocs'!), but the ones we have had have been handled extremely quickly by Dave Arsene and the team. This support has enabled us to have zero down time and been able to resolve any issues that we might have quickly, efficiently, and easily. Definitely a five star operation all around.
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