Regystrum - register, store, assign docs and files of any kind in your organization
Regystrum complements Google Drive as it is a user-friendly document register and archive highly integrated with G Suite.
Its functions range in 3 main areas:
***REGISTRY (Identification, Classification & Numbering)
Regystrum allows you to identify files, or entire collections of files, by:
-a unique , progressive number automatically assigned
-title, description and the keywords there included
-the option of a fully custom taxonomy
***STORAGE & RETRIEVAL
Regystrum enables selected users to store files in a centrally managed, unique Google Drive account (selected by the administrator), which acts as a file server. Then it permits to retrieve them by number, date, content, classification, associated metadata and keywords, using the powerful Google search algorithm.
***ROUTING & TASK ASSIGNING
Regystrum takes care of the entire process of distribution of files and documents to their proper addressees, that is departments, offices, single users or any other entity within the organization. That is done by using the same organization and hierarchy created in Google Apps (users, groups), always updated. Notifications to the addressees are also supported by email (Gmail) and Calendar. Specific tasks can be associated to a file or document, and then notified to the respective owners, added to their Calendar and then monitored by their status (pending, taken in charge, done).
Regystrum has other important features:
-Log file: Every single operation performed with Regystrum is recorded in detail, and you can have the whole tracking record by selected period of times as well as single files (history). A log file can be exported in csv format.
-Export capabilities: all the metadata (i.e. the full classification details) can be exported in csv format.
-Ordered Google Drive storage: the collections created on the selected Drive have the following structure:
-Generation of receipts for third parties: By using the “print” function you can give third parties a receipt/evidence of a certain file existence or delivery. The tracking record for each file or collection of files stays forever,showing any changes in the files’ management.
-Quick learning: Every action in Regystrum respects the same G Suite
interaction approach, thus minimizing any learning needs.
-Advanced setting of roles and privileges: all the G Suite users in your domain can be enabled to access Regystrum, and their roles and privileges can be set in a granular manner and differentiated with respect to the groups they belong to (standard user, task owner, register, administrator etc.).
“Documents and files management workflow application”, “documents classification software”, “files identification application”, "files and documents registry", "Documents filing", "Documents archive", "Files archive"... call it the way you like it, Regystrum brings the entire process of registration, storage and distribution of files and documents within the Google Apps environment!
Plenty of video tutorials and other info at www.regystrum.com
Efficient customer care at firstname.lastname@example.org or regystrum.com/contact-us
30-day free trial, install now!