Help & Support
Send Feedback
Shift Scheduler
Use a spreadsheet to manage your institutional schedule, and let Shift Scheduler automatically manage each user's Google Calendar!
connor
1,559 users
Works with
Install
Overview
Automatically create and maintain your organization's schedule in a single spreadsheet that automatically creates Google Calendar events for your users, as well as creates and maintains separate a separate spreadsheet view reorganizing your schedule by shift, to immediately see who's covering what responsibilities.

Designed by a family medicine Chief Resident with medical residencies in mind (but flexible enough to be used by anyone with complex scheduling needs), this shift scheduling application simplifies the process of creating and maintaining complex schedules for even large numbers of people. At the first run, an example spreadsheet is created to demonstrate how the program works. A tutorial guides you through customizing that spreadsheet to your specific users, and the program will open a sidebar in which you'll have the option of defining several attributes of commonly worked shifts (each can have a start and end time, custom location, as well as several other advanced properties). With that, setup is complete and you're ready to schedule!

Then, when you then assign shifts to your users (either by assigning a shift to their name in the "User View" tab or by assigning their name to a shift in the "Shift View" tab), the program will use the shift information you've already supplied it to create google calendar events for your users (and synchronize with the other spreadsheet view to keep everything up to date)! 

If you assign a user a shift name which doesn't match one of the specially defined shifts you've set up in the sidebar, the program will create an All Day event in the google calendar for your user instead. You can even type in a custom event with it's own times -- for example "1-4:30 Meeting" -- and it will create a calendar event based on those times. You can create multiple events in the same day by separating them with a forward slash "/" or a comma ",". 

There are lots of advanced options and features too, but if you're not interested by now I don't think they'll convince you. Check it out for yourself! You can always access a more detailed summary of information within the program by opening the help or tutorial views from the menu.

My residency program is now using this as its primary scheduling resource - I hope you find some use for it as well!
Reviews
A User of Shift Scheduler
December 1, 2019
Hello, verry nice app but is there a way to assign more people to one shift. I need to assign four people to one shift. Please add it to the program.
Submit reply
Cancel
A User of Shift Scheduler
November 21, 2019
Does anyone else have serious performance issues?
Submit reply
Cancel
ULearn English School
November 20, 2019
Sign in with Google temporarily disabled for this app... Any update on this? can't use it without that
Submit reply
Cancel
Megan Strickland
December 5, 2019
I would love to try this app---it looks awesome!---but can't because I'm also having this issue. :(
A user of Shift Scheduler
December 3, 2019
I'm having this issue as well.
A user of Shift Scheduler
November 28, 2019
Facing the same issue. Please, fix ASAP. Thank You!
A User of Shift Scheduler
November 3, 2019
Hi there, I am so sorry but I seem to struggle to find the tutorial that should help me get started. Could anyone point me in the right direction.
Submit reply
Cancel
A User of Shift Scheduler
October 8, 2019
Fantastic Add-on! Works really well. Quick question for the developer - one of the shifts I need to fill is 11pm - 9am the following day. When entering this shift in, the times don't come up on my google calendar like the other shifts do. Any ideas? Thanks,
Submit reply
Cancel
A User of Shift Scheduler
August 16, 2019
Curious to see if this app meets our needs: we need to be able to open up shifts to select groups when a cover is needed, so that the right users can see and select the open shift. Is anything like this possible with this app, or in smooth conjunction with other apps? We also would like to schedule weekly, biweekly, and monthly shifts, so they autofill.
Submit reply
Cancel
Chigozie Ezeani
July 4, 2019
Users don't get email notifications a day before their shift, i have tried everything possible but no success.
Submit reply
Cancel
A User of Shift Scheduler
June 4, 2019
Been using this for a month now and have been encountering a few bugs: According to my version history, every day at 7:19 AM and 1:19 PM an edit is made to the spreadsheet. I am not editing this spreadsheet at those times. If I go for a week without opening the spreadsheet, these "edits" still show up in my version history. The specific edit that keeps recurring is that my staff member's name in the first column gets deleted and all the subsequent staffer's names get shifted one column to the left, with the final column (furthest to the right) getting duplicated. This essentially swaps everyone's calendars and has been messing up when people show up to work and what they're assigned to do! Yipes! Every time I edit the spreadsheet to fix the problem it either reverts back automatically twice daily, or when I hit "resynchronize everything". What gives? I'd love to continue using this program but this bug is making it impossible. Help?
Submit reply
Cancel
A User of Shift Scheduler
May 13, 2019
This tool is very easy to use and powerful. I noticed that if you have too many people on the team, updates can take long, specially if there are too many days in the spreadsheet. I would like to use this to manage many fewer events (days). Is there a way to customize the dates that show up? Instead of showing every single day from the start period to the end period, can we have the dates to be customized? E.g. 06/22, then 07/04, 07/21, then 08/11, 08/13, 08/22. Etc. No regular pattern at all.
Submit reply
Cancel
A User of Shift Scheduler
April 28, 2019
I cant seem to be able to change the time zone without ruining the data range
Submit reply
Cancel
1-10 of 19
Additional information
Search
Clear search
Close search
Google apps
Main menu