Contacts setup guide

  1. Add new people to G Suite.
  2. Import your old address book.
  3. Give your team extra email addresses.
  4. Set up group lists.
  5. Train your team.

What you'll need

A G Suite administrator account

10-20 minutes

Contacts FAQ

  • Can we bring our old contacts to G Suite?

    Yes. Migration tools are available for importing your old emails from Microsoft® Outlook®, webmail hosts like Yahoo®, IBMs Notes®, and other mail environments.

  • Can I delegate my contact management to an assistant?

    Yes. You can grant your assistant access to your personal Contacts page, without having to grant them access to your email inbox. They can then keep your contact information up to date for you.

  • How do I access my contacts?

    You can access Contacts directly from any web browser at contacts.google.com or by selecting Contacts from the top of your Gmail inbox. Your contacts are divided into your company directory and your personal contacts, saved as My Contacts.

What you can do with Contacts

Add team members and extra addresses

Add team members and addresses

Create a primary email address (e.g. user@yourbusiness.com) for every member of your team. You can also give a person an extra addresses by creating an email alias such as sales@yourbusiness.com. Aliases are free and don’t require an additional user license.

Build group mailing lists

Contacts mailing lists

Set up group aliases for departments or project teams, such as sales@yourcompany.com. You can then send email to the entire group, invite them to meetings, or share a document—using a single address.

Bring your contacts with you

Import your Contacts

Import your contact information from your previous address book. You can migrate your team’s data for them or help them do it themselves.