Let your users know you’re going Google. Customize these templates for every phase of your G Suite deployment.

More resources:

Going Google templates

Template

How to use

When to use

How to use

Send a quick announcement to your organization that you're switching your email and calendar platform to G Suite.

When to use

As soon as you make the decision to go Google.

How to use

Let your whole organization know that you're going Google and show them the benefits.

When to use

Publish this news item on the same day as the email announcement is sent.

Template

How to use

Customize this poster with information about your organization's transition to G Suite. (Make a copy of this poster by clicking File > Make a copy.)

When to use

Hang this poster close to the go-live date.

How to use

Announce the schedule for live or online training (webinars)

When to use

Right after training schedule is organized.

Migration notifications

Template

How to use

When to use

Template

Email 1: First notification

data migration | no migration

How to use

Send this email to your users to let them know more about of the switch and what to expect.

When to use

2 weeks before your migration to G Suite.

Template

Email 2: Reminder

data migration | no migration

How to use

Customize and send this general message about account migration to your users to remind them that your organization will soon be switching to G Suite.

When to use

1 week before your migration to G Suite.

Template

Email 3: Reminder with preparation

data migration | no migration

How to use

Reminder your users a few days before the switch, and let them know how to prepare.

When to use

2 days before your migration to G Suite.

Template

Email 4: Final reminder

data migration | no migration

How to use

This final reminder about the switch to G Suite gives instructions to print documentation to help your users get started.

When to use

On the day of the migration, perhaps 1 or 2 hours before migration begins.

Welcome emails

Template

How to use

When to use

How to use

Welcome everyone to G Suite after the switch and let them know they can now access Gmail and their other services.

When to use

Right after the migration, so this message appears near the top of their new Google Mail Inbox.

How to use

Welcome new employees hired after the switch to their G Suite accounts.

When to use

Right after new account is created.

Google Guides peer support program

Template

How to use

When to use

How to use

Use this overview to set up your Google Guides program to help your users transition.

When to use

As soon as you make the decision to go Google.

How to use

Send this email to managers and team leads so they can nominate people in their team.

When to use

As soon as you make the decision to go Google.

How to use

Managers can use this email to recruit Google Guides in their team.

When to use

As soon as you receive the recruitment email.

How to use

Send this email to your new Google Guides to let them know what happens next.

When to use

As soon as you've recruited your Guides.