Communications templates
Let your users know you're switching to G Suite with these customizable templates.
More resources
Going Google templates
Template How to use When to use
Email announcement to company Send a quick announcement to your organization that you're switching your email and calendar platform to G Suite. As soon as you make the decision to go Google.
Intranet announcement to company Let your whole organization know that you're going Google and show them the benefits. Publish this news item on the same day as the email announcement is sent.
G Suite poster Customize this poster with information about your organization's transition to G Suite. (Make a copy of this poster by clicking File > Make a copy.) Hang this poster close to the go-live date.
Training announcements Announce the schedule for live or online training (webinars) Right after training schedule is organized.
Migration notifications
Template How to use When to use

Email 1: First notification

data migration | no migration

Send this email to your users to let them know more about of the switch and what to expect. 2 weeks before your migration to G Suite.

Email 2: Reminder

data migration | no migration

Customize and send this general message about account migration to your users to remind them that your organization will soon be switching to G Suite. 1 week before your migration to G Suite.

Email 3: Reminder with preparation

data migration | no migration

Reminder your users a few days before the switch, and let them know how to prepare. 2 days before your migration to G Suite.

Email 4: Final reminder

data migration | no migration

This final reminder about the switch to G Suite gives instructions to print documentation to help your users get started. On the day of the migration, perhaps 1 or 2 hours before migration begins.
Welcome emails
Template How to use When to use
Welcome message for migrated users Welcome everyone to G Suite after the switch and let them know they can now access Gmail and their other services. Right after the migration, so this message appears near the top of their new Google Mail Inbox.
New user welcome message Welcome new employees hired after the switch to their G Suite accounts. Right after new account is created.
Google guides peer support program
Template How to use When to use
Google guides program guide Use this overview to set up your Google guides program to help your users transition. As soon as you make the decision to go Google.
Google guides recruitment email Send this email to managers and team leads so they can nominate people in their team. As soon as you make the decision to go Google.
Google guides manager's team email Managers can use this email to recruit Google guides in their team. As soon as you receive the recruitment email.
Google guides welcome email Send this email to your new Google guides to let them know what happens next. As soon as you've recruited your guides.